EVENT COORDINATOR

We are a Great place to work, our Clients are Raving Fans and we Love to Design! This is a full-time position responsible for the detailing, coordination, organization, and execution of events, trade shows, conferences, and client engagement. The coordinator should be proactive and a positive team player with excellent organizational skills. Hours will vary and will include mornings, evenings, and some weekends • Assist the Marketing Managers and team members with the event planning process and implementation of internal and external events • Work in conjunction with the Marketing Manager to coordinate event details and other needs for set-up, such as tables, furniture, flooring, signage and lighting • Arrange and confirm dinner reservations and hotel reservations • Work with the creative team to fulfill required brand marketing deliverables such as signs, ads, invites, and other deliverables • Coordinate with team members in multiple office locations on event needs and scheduling • Organize event details and communicate efficiently with team members throughout the process • Maintain an excellent working relationship with outside partners and vendors • Co-manage and organize the master calendars for all events • Effectively communicate event logistics to team members and attendees • Assist with the implementation of new event opportunities and sponsorships • Send out post-conference notes and communications to team members and with external vendors • Coordinate and assist with sponsorship contracts and payments • Assist with the scheduling and planning for golf tournaments and client activities • Assist in ensuring that all WRA brand guidelines are followed by vendors/clients • Responsible for administrative duties which are necessary to support the marketing department • Responsible for working with clients to coordinate final details for events • Other duties as assigned by the Marketing Managers and Directors of Marketing • Travel as needed, occasionally overnight and for multiple days Qualifications: • A Bachelor’s Degree; or at least three years’ experience in event coordination or in a role with related administrative duties can be substituted for the four-year degree • Ability to work in a fast-paced, professional environment.