Event Coordinator

Essential Duties and Responsibilities • Planning, organizing, and controlling events within the venue as assigned • Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures. • Ensure efficient and effective communication regarding the delivery of services to clients • Lead and coordinate pre-con meetings with clients • Participate in non-assigned major event meetings such as pre and post cons • Actively participate in non-assigned major events as needed • Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event • Deliver necessary information to event staff and partners during production meeting, via email, or phone to ensure appropriate knowledge of concerns affecting the event • Oversee event setup, execution, and breakdown on event days • Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons • Make immediate decisions and communicate with all users of the venue in an emergency • Coordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-event • Maintain the proper image and generate positive public relations with clients, patrons, and staff • Maintain a professional demeanor and generate positive public relations with patrons and staff. • Manages administrative duties for Event Services, as assigned, including but not limited to management of the digital reader boards, ordering event materials, and maintaining departmental post event survey records. • Perform related duties as required and assigned. Skills and Abilities • Superior communication and organizational skills • Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment • Able to work nights, weekends, and holidays as needed • Ability to learn and demonstrate industry terminology, venue capabilities, operational procedures, event coordination, and event related services.