Event Coordinator

Position Overview: As the Event Coordinator, you will be responsible for planning, organizing, and executing a wide range of events including but not limited to conferences, corporate meetings, charity fundraisers and social events. Responsibilities: • Assists planning and executing events from concepts to completion, including setting goals, timelines and budgets • Helps execute event concepts, themes and schedules based on foundation needs • Coordinator even logistics such as vendor selection, catering, audio/visual setup, transportation and accommodations • Coordinating and acting as liaison with vendors, suppliers and contractors to ensure all services are delivered on time and to foundation specifications • Sourcing and contacting venues, caterers, entertainment and other necessary event services • Distributing collateral materials to event attendees and participants • Serving as primary point of contact on-site during events, overseeing set-up, execution and breakdown in partnership with Pillar Lead • Handling any challenges that may arise promptly and effectively • Manages solicitation and coordination of volunteers from internal and external stakeholders • Managing event registration in partnership with Pillar Lead to ensure a smooth attendee experience • Analyzing event success and ROI, providing reports and recommendations for future events • Ensuring thank you notes and follow up communications are sent to participants, sponsors and partners • Strong project management skills, including the ability to prioritize tasks, meet deadlines, and adapt to changing circumstances. • Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership ; • Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis • Organizational Skills: Ability to prioritize and meet deadlines; project management • Working in a team based environment: Working independently and as a team player to ensure outstanding customer service • Quality: Maintain integrity and high standards from all perspectives