Event Coordinator

**Event Coordinator** Events and Professional Development Saint Paul, Minnesota Minimum Experience **Entry-level** * Represents Ewald Consulting and the client organization to various client constituents committees, members, volunteers, potential members • Ensures that client interests are top priority in all decision-making and event planning... • Consults with clients using a strategic approach to determine the purpose and objectives for all events • Assesses client needs and desires for consideration in event planning • Works directly (and often directs work) with client members and volunteers to develop and finalize event formats, virtual technology, agendas, topics, speakers, exhibit halls, and entertainment. • Manage the ordering of supplies such as bags, lanyards, ribbons, name badges, etc. Get quotes for supplies to ensure client is getting the best pricing coupled with quality • Solicit quotes from various vendors on services such as transportation, speakers, entertainment, audio/visual, printing, etc. • Coordinate packing and shipping for all supplies needed onsite. Manage packing list template and client specific lists to ensure a positive onsite experience • Enter bulk registrations • Manage registration onsite (can be handled by flex staff on smaller events) • Orders awards for events as necessary • Manage exhibitor confirmation process which includes sending exhibitor confirmation letters, collecting exhibitor representative names, preparing exhibitor kits for onsite information, exhibitor virtual tech sessions, etc.