Event Coordinator

Position Summary The Event Coordinator supports the planning, organizing, and execution of events by coordinating logistics, communicating with clients and vendors, and ensuring all event details run smoothly. This role requires strong communication, problem-solving abilities, and excellent attention to detail. Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances.Consult with clients to understand event objectives, requirements, and expectations.Coordinate event logistics including schedules, load-ins/outs, room setups, décor, production AV, signage, and accessibility needs.Arrange audio-visual equipment, staging, transportation, and other required event resources.Work closely with venue staff to confirm details and ensure event specifications are met.Inspect event spaces to ensure they meet customer requirements and safety standards.Maintain accurate records of event details, changes, and communication.On-Site Event Operations Create event documents such as timelines, setup sheets, checklists, and floor plans.Assist with marketing materials, social media posts, and event-related communication when needed.Use project management systems, email, spreadsheets, and calendar software to organize event information.Interact with databases, scheduling software, and standard office applications.Required Skills Strong time-management skills and ability to prioritize multiple events.Understands how operational changes affect event outcomes.Resource & People Coordination