Event Coordinator

Manages all events inclusive of full exhibit hall /Municipal Auditorium (primarily SCC).Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics.Gathers and organizes all information pertinent to the event such as scheduled and meeting room requirements.Advises clients on the operational procedures, policies, rules and regulations and deadlines of the facility.Quotes prices for operational and labor services not specified in the Event License Agreement.Provides clear, concise, and timely communication of detailed requirements to the operational department.Process last-minute changes requested by clients and alerts internal departments and/or service contractors as necessary.Must be present during the execution of the event and serve as manager on duty as required.Coordinate, schedule and host weekly upcoming meetingsProvides creation of preliminary event estimates and other information requested by clients prior to the event being held.Supervises staff and oversees all aspects of facility operations related to events.Meets with client groups to plan and organize assigned meetings and/or events.Coordinates activities with the various service contractors for assigned meetings and/or events.Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.Prepares cost estimates and monitors final billing.Provides clear, concise, and timely communication of detailed requirements to operational departments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working knowledge of the principles of facility management, services and equipment for a similar facility The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.