Event Coordinator

Event Coordinator

This is a hybrid role that works 2 days per week in office on average. Applicants must be based in/near the Las Vegas to be considered for this role.

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

Primary Responsibilities

Provide support to Experience Designers by assisting with program development, cost preparation and supplier partner communications to obtain and confirm product pricing, availability and reservationsProduce program summaries/deposit invoices, service agreements, and related correspondenceResearch, develop and maintain business relationships with supplier/partnersAssist Experience Designers in the continuous development of new products and services and innovative program elementsTrack status of upcoming programs and gather requested program information to assist Event Producers with program elements, such as confirming vendors and Field StaffOperation of smaller programs, including communication with clients, scheduling and confirming suppliers, handling costing elements, program close out, etc.Assist Event Producers with advancing venues and ability to serve as onsite point of contact for suppliers and Field StaffCoordinate Field Staff scheduling, confirming availability as well as updates to Field Staff databaseAssist Event Producers with completion of paperwork including pre-program planning and invoicingProvide backup support to Accounting department by assisting with payment tracking and spreadsheet updatingMaintain Operations Calendar & City-Wide Events Calendar assignments such as creating material for Field Staff training sessions, organizing Field Staff appreciation events, sending supplier thank you and gifts, maintain up-to-date transportation partner fleet inventory and pricing gridsQualifications

At least one year of work experience in a DMC, incentive travel, event planning company, event venue or related field in an administrative and/or operations capacity preferred, but not required. - Transportation experience preferred, but not requiredStrong computer knowledge including database, Microsoft Office - Word, Excel, PowerPoint, etc.Ability to communicate effectively and professionally through email and phone with clients, suppliers, and Field StaffPossess proactive and analytical problem-solving skills. - Knowledge of local area attractions, hotels, city streets, parks and other venuesAbility to work in a team environmentAbility to work flexible hours; including general office hours, weekends, frequent evenings, and some holidaysAbility to travel sometimes up to seven (7) days within the region to manage programsAbility to work within deadline constraints and set prioritiesPossess a professional manner and appearance when representing PRAAbility to perform multiple projects simultaneously and prioritize responsibilities and work assignmentsSalary range: $50,000-$55,000 salary with additional bonus opportunities.

Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and ECPAT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.