Event Coordinator

EVENT COORDINATOR

MAMMOTH CLUBHOUSE

Location: Wichita, KS | Department: Events |

Reports To: Guest Services Manager | Status: Part-Time (Non-Exempt)

ABOUT THE CLUBHOUSE

The Mammoth Clubhouse is Wichita's newest obsession. We’re part competitive playground, part neighborhood hangout, and entirely unlike anything Wichita has seen before. Pure Putt, Flight Deck, a self-pour beer wall, and elevated food, all under one roof and all turned up.
No spectators. No sidelines. Everyone plays.
We believe elite isn't exclusive, competition is community, and a great time starts with a great pour and a plate worth coming back for.
This is not your average sports bar. This is the place Wichita didn't know it needed, and now can't stop talking about.

THE ROLE

The Event Coordinator makes sure every private event, league night, and celebration at the Clubhouse runs exactly the way the guest imagined it. And then a little better.
You support planning, coordination, and execution from setup to teardown, keeping every moving part on track and every guest feeling like the night was built for them.
This is a part-time role with real impact. Events are where the Clubhouse brand shows up at its most personal, and you are the reason they land.

WHAT YOU'LL OWN

Assist guests with questions about events, packages, and the venue.
Coordinate and execute event logistics based on the Banquet Event Order (BEO) for each event.
Support all aspects of event setup and teardown: room configuration, F&B placement, and final readiness checks.
Assist with bar operations, including supporting single or multiple bar stations during events.
Coordinate catering elements: food and buffet setup, beverage delivery, service during events, and clearing.
Communicate important information including additional orders, allergies, and special requests to the team in real time.
Anticipate guest needs and deliver an elevated experience before they have to ask for it.
Assist with event flow, keeping timelines on track and service standards on point throughout.
Provide timely client and guest feedback to the leadership team.
Maintain a high standard of cleanliness and sanitary practices throughout every event.
Oversee and assist in post-event breakdown and cleaning.
Complete special projects and daily assignments as directed by management.

WHAT YOU BRING

21 years of age or older.
2 to 4 years of experience in events, hospitality, or a related field preferred.
Ability to stay composed and solutions-focused in a fast-paced, high-energy environment.
Strong interpersonal, problem-solving, and coordination skills.
A natural team player who makes the people around them better.
Excellent verbal and written communication skills.
Flexible schedule. Nights, weekends, and holidays are part of the game.

WORKING CONDITIONS

Must be able to lift up to 50 pounds.
May be required to climb, balance, stoop, kneel, crouch, or crawl.
Exposure to cleaning chemicals that must be handled with care and caution.
May work in outdoor weather conditions and be exposed to hot, wet, or humid environments.
Significant standing, walking, lifting, carrying, pushing, and pulling.
Computer operation required.
Facility has intermittent noise.

Pay: $20.00 - $25.00 per hour

Benefits:

Employee discount
Flexible schedule

Work Location: In person