Event Coordinator

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Posting Number:STA00523PO26

Job Family:Event Management

Job Function:Events

USC Market Title:Events Coordinator

Link to USC Market Title:https://uscjobs.sc.edu/titles/134182

Job Level:P3 - Professional

Business Title (Internal Title):Event Coordinator

Campus:Columbia

Work County:Richland

College/Division:Division of Administration and Finance

Department:DAF Special Events

State Pay Range:G09

USC Market Range:MRF - $52,526 $65,658 $78,789

Anticipated Hiring Range:$52,526 - $65,246

Part/Full Time:Full Time

Hours per Week:37.5

Work Schedule:

Monday – Friday, occasionally nights and weekends.Must be willing to work a flexible schedule to meet the needs of the department.

Basis :12 months

Job Search Category:Other Professional

About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary:Are you a highly organized, detail-oriented professional with a passion for creating memorable experiences? Join our team as a University Event Coordinator and play a key role in producing impactful events that support the university’s mission and engage our campus and community. Join a creative, energetic team that brings the university’s most meaningful moments to life. Apply today and help us deliver events that inspire, connect, and celebrate our campus community.

Under limited supervision, the Event Coordinator plans, manages, and executes events and programs that advance the University’s mission, with a focus on supporting the Office of the President, Board of Trustees, Division of Development, and Communications Department. The role also assists other university departments and colleges with event planning and special programming as needed.

Job Related Minimum Required Education and Experience:

Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications:

Bachelor’s degree in HRTM or Public Relations. Proven experience in event planning and project management, preferably in a higher education or nonprofit setting.

Knowledge/Skills/Abilities:

Strong organizational and interpersonal skillsAbility to manage multiple priorities and deadlines with attention to detailComfortable working independently and collaboratively in a fast-paced environmentProficiency with tools like Microsoft Office, event management software, Omni CMS, and Mailchimp (or willingness to learn)Knowledge of or ability to learn USC policies and procedures, as well as USC systems (Blackbaud, PeopleSoft, etc.)

Job Duty:Plan & Execute Signature Events:
Manage all aspects of special events from initial concept to final evaluation. Coordinate and source logistics including on-campus and off-campus venues, catering, décor, photography, audiovisual needs, entertainment, etc. Serve as a liaison with internal departments and external vendors to ensure seamless execution

Essential Function:Yes

Percentage of Time:25

Job Duty:Campus & Community Engagement:
Represent the Office of Special Events on various university committees and cross-departmental projects. Collaborates with departments across development, student affairs, alumni relations, athletics, veteran’s affairs, and more to support and enhance programming. Assists with hospitality and guest management at various Athletics events including football, basketball, baseball and others as directed. Assists with planning and logistical execution of development events, including the upcoming capital campaign. Assists with logistics and execution of commencement ceremonies and related events/activities.

Essential Function:Yes

Percentage of Time:25

Job Duty:Logistics and Operation Support:
Supports the President’s House Manager in coordinating logistics for special events, tours, overnight guests, and seasonal décor. Assists with the daily operations and special projects of the President’s House as needed.

Essential Function:Yes

Percentage of Time:15

Job Duty:Website & Communications:
Maintains event content and photo galleries on the SEO website and distributes event photos to guests, partners, etc. in a timely manner. Utilizing various communications tools and assets, assists with the production and distribution of a wide variety of printed materials and email communications. Assists with database management for special events and projects.

Essential Function:Yes

Percentage of Time:15

Job Duty:Décor & Logistics:
Assists with the coordination and organization of event décor, props and related inventory for special events and functions as needed. Assists with the storage, transportation, and setup of event décor to ensure high-impact visual presentation.

Essential Function:Yes

Percentage of Time:20

Safety Sensitive or Security Sensitive:No

Hazardous weather category:Non-Essential

Number of Vacancies:1

Job Open Date:07/10/2026

Job Close Date:08/23/2026

Open Until Filled:No

Special Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by August 23, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting:https://uscjobs.sc.edu/postings/209314

EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.