Event Coordinator

Utah Valley University (UVU) is a comprehensive public university located in Orem, Utah, known for its commitment to student success, innovation, and community engagement. As one of the largest public universities in the state, UVU offers a wide range of undergraduate and graduate programs designed to provide accessible, high-quality education. The university is dedicated to fostering a welcoming and inclusive environment where students, faculty, and staff can collaborate and thrive. UVU places a strong emphasis on hands-on learning opportunities, real-world applications, and building partnerships within the local community to enhance educational experiences and career readiness for its students.

The Campus Visit and Event Coordinator at UVU plays a critical role in shaping the initial encounter prospective students and their families have with the university. This is a dynamic, full-time position responsible for leading the planning, coordination, and execution of major recruitment events as well as overseeing the daily operations of the UVU Welcome Center. The individual in this role is charged with creating engaging and memorable experiences that introduce and connect visitors to UVU’s mission, values, and academic offerings. Through collaboration with admissions, marketing teams, campus partners, and student leaders, the Campus Visit and Event Coordinator directly supports university enrollment growth and student achievement objectives.

The position demands a blend of creativity, organizational excellence, and leadership prowess. The Coordinator will manage high-profile events such as open houses, conferences, banquets, and various recruitment-driven activities that attract thousands of visitors annually. Responsibilities include coordinating event logistics, securing venues, managing catering and décor, handling technology needs, and ensuring that all aspects align with UVU’s brand identity. An essential part of the role is supervising the Tour Coordinator and Welcome Center front desk staff to maintain outstanding customer service standards and operational efficiency.

Marketing campaigns play a significant role in this position, with the Coordinator working alongside the Admissions team to develop and implement promotional strategies geared toward increasing event attendance and enhancing campus visit experiences. Social media, email marketing, text communications, and print media are all utilized to maximize outreach effectiveness. Budget management is also a core responsibility, as the Coordinator oversees expense tracking, budget preparation, and financial reporting to ensure cost-effective operations.

Post-event evaluation and reporting are integral tasks, where the Coordinator collects and analyzes attendance data, guest feedback, and other success metrics to refine future visits and recruitment events. This role suits a proactive, self-motivated individual who can manage multiple projects and deadlines, solve problems independently, and demonstrate flexibility with scheduling, including evening and weekend events. The Campus Visit and Event Coordinator thrives in a collaborative, people-focused environment, emphasizing inclusion, opportunity, and student-centered support.