Event Coordinator

Overview

We are seeking a dynamic and detail-oriented Event Coordinator to join our vibrant team. In this role, you will be the driving force behind the planning, organization, and execution of a wide range of events, ensuring each one exceeds expectations. Your energetic approach and exceptional organizational skills will help create memorable experiences for clients and guests alike. This paid position offers an exciting opportunity to showcase your expertise in event management while collaborating with a passionate team dedicated to delivering outstanding events across various industries.

Responsibilities

Collaborate with clients and internal teams to understand event objectives, themes, and specific requirements, ensuring seamless execution from inception to completion.
Develop comprehensive event plans, including timelines, budgets, vendor coordination, and logistics management.
Negotiate contracts with vendors, venues, caterers, and suppliers to secure the best terms and value for each event.
Manage event budgets meticulously, tracking expenses and optimizing resources to maximize impact within financial parameters.
Oversee all aspects of event setup and breakdown, including venue arrangements, catering services, audiovisual needs, and guest accommodations.
Utilize event management software and CRM systems to coordinate details, communicate with stakeholders, and maintain accurate records.
Lead a team of staff or volunteers during events, providing clear direction and ensuring exceptional guest services.
Implement marketing strategies for events through social media, email campaigns, and other channels to boost attendance and engagement.
Handle client communication professionally throughout the planning process, addressing inquiries promptly and maintaining positive relationships.
Conduct post-event evaluations to gather feedback, analyze successes, identify areas for improvement, and document best practices for future events.

Qualifications

Proven experience in event planning or management within the hospitality industry or related fields such as hotels or restaurants.
Strong negotiation skills with a track record of securing favorable contracts and vendor agreements.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
Excellent organizational skills with the ability to manage multiple projects simultaneously while meeting tight deadlines.
Exceptional communication skills—both written and verbal—to effectively liaise with clients, vendors, team members, and guests.
Experience managing event budgets from initial planning through final reconciliation; adept at cost control and upselling opportunities.
Knowledge of catering operations, banquet services, hotel logistics, or fundraising activities is highly desirable.
Ability to lead teams confidently while maintaining a positive attitude under pressure; previous team leadership experience preferred.
Technical proficiency in audiovisual equipment setup and troubleshooting is a plus.
Hospitality industry experience combined with strong customer service orientation ensures memorable guest experiences.

Join us as an Event Coordinator if you’re passionate about creating extraordinary events that leave lasting impressions! Your energy and expertise will help craft unforgettable moments while advancing your career in a fast-paced environment dedicated to excellence.

Pay: $20.00 - $26.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Work Location: Hybrid remote in Jackson, MS 39216