Event Coordinator

POSITION SUMMARY

Title: Event Coordinator

Location: Denver, CO (Located in Cherry Creek)

Key Responsibilities

This is a highly visible role for someone who loves bringing people together. From intimate board dinners and portfolio company meetings to charity events, summits, and the firm holiday party, the range is wide and no two weeks look the same. We are looking for someone humble and hands-on, who is equally comfortable negotiating with a venue, building a run-of-show, to rolling up your sleeves to set up small events for children. We need someone who takes pride in doing whatever it takes to make an event exceptional. Essential responsibilities include, but are not limited to:

Event Coordination

Lead planning and execution of internal and external Revelstoke eventsDevelop and manage detailed event plans and timelinesCoordinate logistics for summits, board meetings, charity events, team-building activities, holiday parties, affinity group gatherings, and internal eventsDevelop and maintain events budget and expensesCoordinate with Accounting for event coding in Concur and process payments (wire/ACH) with proper POSManage vendor relationships, event setup, and on-site executionDraft event communications (internally and externally) and support post-event marketingGather feedback from attendees and stakeholders, analyze event success, and identify areas for improvementOrganize, order, and distribute firm-related swagSupport culture committee planning and documentationUpdate, maintain and communicate board calendarPlan and coordinate all portfolio company board meetings and associated events, both at Revelstoke and at company locationsEnsure execution of board meetings with Revelstoke investment team members and firm leadershipAssist with any firm event over 10 people

Conference Management

Maintain a calendar of relevant healthcare conferencesPartner with leadership to coordinate multi-attendee participationManage travel, lodging, and meeting space logistics for conference attendeesSecure partner approval for conference participationCoordinate attendee outreach and booking of meetingsPrepare detailed itineraries for conference participantsCoordinate with Accounting for conference coding in Concur and process payments (wire/ACH) with proper POS

In addition, this person will be expected to coordinate with the executive assistants across the firm and will be asked to serve as a back-up EA when needed.

QUALIFICATIONS

The ideal candidate is a polished, high-energy professional with a strong support background who thrives on details others miss. The ideal candidate will be a genuine team player. We need someone who is humble, flexible, and quick to jump in wherever the need is greatest and operates with the utmost integrity, owning the efficiency, accuracy, and completeness of everything they produce. Above all, they take real pride in creating experiences that reflect the caliber of the firm.

Proven ability to multitask and manage responsibilities across multiple teams and functionsHigh attention to detail with strong organizational and time management skillsHigh level of creativity and passion for event planning and marketingDemonstrated ability to deliver a white-glove, luxury-caliber experience for executives, investors, and guests, with a refined sense of hospitality, presentation, and detailConsistently looks for ways to elevate the guest experience — anticipating needs, curating premium venues, food and beverage, and thoughtful touches that make every event feel intentional and best-in-classAbility to proactively identify needs and solve problems with minimal supervisionExcellent verbal and written communication skillsExperience with event planning and logistics, including vendor managementStrong proficiency in Microsoft Office Suite and ConcurAbility to maintain discretion and confidentiality with sensitive informationPositive, collaborative team player with a flexible, can-do attitudePhotography and videography experience encouraged