Event Coordinator

Company Description Hips Hollow Weddings is a dedicated wedding and events venue located in Benton, AR, focused on creating memorable, personalized celebrations. The team collaborates closely with couples and their guests to deliver smooth, enjoyable experiences from planning through event day. Services typically include ceremony and reception coordination, vendor collaboration, and on-site support tailored to each event’s style and needs. The company values professionalism, clear communication, and attention to detail to ensure every event runs seamlessly. Hips Hollow Weddings offers a collaborative environment where team members can contribute creatively to meaningful life moments.

Role Description The Event Coordinator is a full-time, hybrid role based in Benton, AR, with some work-from-home flexibility. This role manages the planning and execution of weddings and related events, including scheduling, timelines, floor plans, and logistics. Day-to-day tasks include communicating with couples and families, coordinating vendors, overseeing event setup and breakdown, and ensuring all venue policies and safety standards are followed. The Event Coordinator will conduct site tours, support sales efforts by presenting packages and pricing, and maintain accurate event documentation and calendars. The role also involves resolving day-of issues, providing high-quality customer service, and collaborating with the venue team to continuously improve guest experience.

Qualifications

Strong event planning and event management skills, with experience coordinating weddings or similar events.Excellent communication and customer service abilities, including active listening and professional interpersonal skills.Comfort with sales activities such as venue tours, explaining packages, and supporting contract discussions.Solid organizational and time-management skills, with the ability to handle multiple events and shifting priorities.Ability to work on-site in Benton, AR for events, including evenings and weekends as needed.Proficiency with basic office software and digital calendars; experience with event management tools is a plus.Previous experience in hospitality, events, or related fields is preferred but not required.High school diploma or equivalent required; further education in hospitality, events, or business is beneficial.