Event Coordinator

Work Schedule: Full Time, Core Hours M – F 8:00 am to 4:30 pm, Farmers Market Season April to November will have “Seasonal Schedule” to offset Sunday Hours, Some Evenings and Weekends, Some Sundays for Farmers’ Market... Position Type: Full Time The duties described below are indicative of what the duties the Events Coordinator may be asked to perform; other duties may be assigned • Plan, coordinate and execute all Town Community Events to include but not limited to, Haymarket Day, the Christmas and Holiday Event, a summer concert and the farmers’ market • Plan, coordinate and execute Haymarket Police Department Events in conjunction with the Haymarket Police Chief or his/her designee • Haymarket Day and Farmers’ Market Specific Responsibilities • – Create Application, Process Applications, Communicate directly with applicants, plan and coordinate market logistics and layout • – Ensure attendance, attend Farmers Market Opening Day , ensure all vendors are complying with agreement/requirements, address and document all vendor/customer concerns, provide monthly report on the market status, maintain and promote market via social media, create and foster friendly community between vendors, maintain weekly correspondence with vendors via emails and social media, foster special market events for the community, and continuously monitor opportunities to bring additional vendors to the market (seasonally or full time) • – Complete market vendor surveys, provide detailed report of the events • Manage advertising and promoting events on the Town Website, Town Newsletter, Facebook, Twitter and other social media • Serve as a point of contact and Town Representative for community businesses and sponsors • Maintain a Community Events calendar to assist with cross community correspondence and advertising • Coordinate and host quarterly Business Roundtable meetings in conjunction with the Town Manager • Facilitate and Attend Grand Openings and Ribbon Cuttings for businesses • Respond to vendors/residents emails on a timely manner concerning events, logistics, and questions • Working with the Town Treasurer and Town Manager, prepare and manage a budget for the job function • Hold a weekly meeting to with staff to discuss status on items concerning events; this will assist Town staff to answer any question that may arise if and when coordinator is not in the office • Provide weekly report to the Town Manager with regard to activities, accomplishments and data from community event programming • Coordinate the Town Museum exhibits and rotate materials quarterly • Work with the tenant in the Museum space to facilitate events and cross involvement with the Town events Required: • Extensive background working with the public and business community • Experience working with vendors • Experience with Event Planning • Demonstration of administrative skills background • Demonstration of high level of organizational skills, customer service and professional etiquette • High School Diploma or GED The value and beauty of this area is no longer a secret, and so new businesses and residents move to this area each day, enriching the community with economic opportunities and diversity of character.