Event Coordinator

Qualifications: • 5+ years of related work experience in events management • Proven track record executing large-scale corporate events and meetings on or under budget • Ability to work in a fast-paced environment with shifting/competing priorities and stretch assignments • Works independently and is self-directed with exceptional ability to execute on tasks and understand their contribution to the bigger picture • Prior experience working with “C”-level executives • Strategic, critical thinker and creative problem solver • Ability to collaborate, take initiative, follow through and work through ambiguous situations • Effective communication, including speaking, writing and active listening as well as a professional presentation • Highest-level project management skills, including attention to detail, time management, prioritization, and multitasking abilities • Strong MAC skills and highly proficient in Keynote, PowerPoint, Teams, OneDrive/SharePoint, Outlook, Excel and Word • Knowledge of Acrobat, Photoshop, Illustrator and Workfront preferred • Stays current with understanding of business/organizational priorities and evolving events industry trends We are a team of makers, thinkers, leaders and rebels whose passion is to ignite ideas every day, in a culture that celebrates creativity, fresh thinking, executional excellence and each other. • The role is the cross-function liaison across the business globally with key internal partners in franchise strategy, franchise creative, category management, product design & development, retail development/marketing, studio lot, legal and finance. Essential Responsibilities: • Manages UP&E global, regional and executive events from concept to final execution across all business segments, with events scale ranging from trade shows & exhibitions to intimate executive level meetings • Leads sourcing of third-party production vendors (lighting, staging, crew, sound engineers, producers, teleprompters, choreographers, hair/mark-up) as well as event logistics including but not limited to: locations, hotel blocks, catering, entertainment, giveaways, transportation, schedules, invites, attendee management and communication to ensure the event is successfully executed • Serves as event lead day of production, ensuring high quality participant experience and staffing/managing the event appropriately. • Develops and manages the run of show for all events, as well as production timelines for all assigned events; proactively and continuously manages updates to project trackers, project management tools, or other ad hoc reports • Manages and delivers events on or under budget.