Event Coordinator

SBI is seeking an **Event Coordinator** to join our team of vibe-creators, pro-planners, and controlled chaos-conductors. The Events Team partners with SBI’s clients to outline goals and bring their vision to life for events big and small, offering full-service event management for both in-person and virtual events. **To apply, please send your resume, cover letter, and any applicable work samples (optional) tocareers@sbims.com**. **What you’ll be doing…** * Providing day-to-day project support for multiple national meetings, large- scale conferences and other events for a variety of clients simultaneously * Serving as lead event planner for small client events and trainings; owning the planning and execution of assigned events with a strong sense of accountability * Researching and providing recommendations for virtual event platforms and other necessary third-party apps; playing a lead role in training staff and volunteers for selected technology solutions * Managing and owning the event registration process from the creation of forms to preparing final registration lists and materials with an impeccable eye for detail * Managing event preparation, supply ordering, and packing/shipping of event materials * Actively participating in team meetings and working as a team player to complete client work, with an emphasis on event-related projects and tasks * Staffing and managing volunteer committees; cultivating strong relationships and driving volunteers to develop actionable event work plans and meet deadlines * Effectively utilizing our internal professional services automation system to track event project timelines and manage your assigned tasks as well as your project team’s tasks (as needed) * Assisting with the development, production, and distribution of event marketing communications via email, web, and print * Updating and maintaining online components of client websites and registration forms * Coordinating the production of event program materials and signage, mobile apps, evaluation surveys, etc. * Managing sponsor/exhibitor correspondence, and tracking, and recognition * Researching and negotiating venue, hotel, AV, and related contracts with oversight from AE and/or Event Manager * Preparing BEO information with event venues with oversight from AE and/or Event Manager * Assisting in collecting, tracking, and maintaining hotel guest room lists and reports * Serving as a member of the Events team; supporting the development and adoption of best practices, training, and high standards of excellence across all SBI client events * Providing high-touch customer service to all clients; working directly with registrants on problems and inquiries * Staffing events and managing onsite event registration (includes occasional travel to regional and national meetings) * Performing data entry and daily administrative functions; creating invoices, receipts, and tracking expenses for event budget reconciliation * Ensuring regular collaboration and communication with Member Services, MarCom, and Finance teams to successfully execute assigned projects **This job might be for you if…** * You thrive on the ups and downs of event planning, knowing that seeing smiling attendees makes all the stress worth it.