Event Coordinator - Center For Literacy, Educ & Employment

The University of Tennessee's Center for Literacy, Education, and Employment (CLEE) is seeking to hire a full-time Event Manager. This position exists to provide event logistical management and support for several event contracts at CLEE. Event Management • As a lead event planner, demonstrate the ability to manage an event from strategic development through execution and post-event close-out • Perform a variety of event tasks including procurement of vendors, management of event sessions and presenters, registration management, event communication management, and on-site event management • Act as event support: receive, accept, and execute assignments and tasks from a lead event planner • Collaborate with contract sponsor(s) and Event Team to develop the event timeline, key tasks, logistic plans, and set clear objectives • Ensure cohesiveness and detailed planning for large scale events that require collaboration between sponsor(s), Event Team, venues, caterers, exposition services vendors, audio/visual vendors, etc. Fiscal Management/Expense Tracking • Manage event components and vendor services to ensure that event costs are in alignment with project budget • Communicate to sponsors(s) and Associate Director potential cost increases and obtain the applicable level of approval for additional event costs prior to occurrenc • Use Event Team expense tracker to document all event(s) expenditure Required Competencies/Qualifications • Bachelor's Degree • 3-5 years of direct event planning experience, preferred in convention and conference planning, or • 5-7 years' experience in a related field with proven accomplishments and documented responsibilities • Valid Driver's License • High level of leadership, organizational, and problem-solving skills • Adaptability, flexibility, and time management skills to be successful in a fast-paced environment and meet deadlines • Project management skills to keep multiple assignments on track, including budget planning, project planning, and task management • Technology skills including use of Outlook, Microsoft Teams, Zoom, Google Suite, Microsoft Office Suite • Ability to think critically and creatively • Customer service and communication skills including written and verbal, active listening, giving/taking feedback, collaboration, networking • Decision-making and negotiation skills • Ability to analyze data