Event Coordinator / Clergy Assistant

15 hours per week, flexible and occasional extended hours as needed (per below) Duties and Responsibilities (please note, below are a broad range of tasks and do not encompass the entirety of the role) • Coordinates with the Executive Director to discuss staffing needs and other pertinent needs for the synagogue. • Works with the Executive Director on financial sourcing for certain events • Coordinates with Bookkeeper and Executive director and discusses financial needs, as well as ensures each event is billed to the appropriate accounts/ line items. • Coordinates assistants, setup and rentals for high holiday • Assist Rabbi in liaising with lifecycle events (i.e. birth / family wishes to hold a baby naming in the building with Rabbi officiating, support the Rabbi in ensuring all info, logistics, setup request forms completed) • Assist Rabbi with occasional photocopies, mailings, other requests • Assist the Rabbi in liaising between Education Department and Rabbi’s Office • Occasionally assist the Rabbi in coordinating and executing programs via Clergy office • Prior to select holidays, there may be a need to shift added focus to the many tasks in preparation for the holidays (especially in late-August & September). B’nai Mitzvah Program • Monitor supply of B’nai Mitzvah gifts and reorder as needed • Serve as a bridge/resource for families who have administrative questions for Executive Director or others in the professional/lay leadership • Be a reassuring and supportive voice for families, especially those for whom this may be a first celebration in the family • Coordinate with caterers, florists and other vendors for program day.