Event Coordinator. Commission then full-time. Wedding/Events/Conferences

Overview

We are seeking a dynamic and energetic Event Coordinator to join our team on a commission-based basis, with the opportunity to transition into a full-time role in the spring when the venue is live. This exciting position focuses on orchestrating a diverse range of events, including weddings, corporate conferences, and special celebrations. As an Event Coordinator, you will be the driving force behind planning, managing, and executing memorable events that exceed client expectations. Your passion for hospitality, exceptional organizational skills, and proactive communication will be essential in creating seamless experiences for our clients and guests alike.

Duties

Collaborate closely with clients to understand their vision, needs, and budget for weddings, conferences, and special events
Develop comprehensive event plans, timelines, and budgets using event management software and CRM systems
Negotiate with vendors, venues, and service providers to secure the best terms and enhance event value through upselling opportunities
Coordinate all logistical aspects of events including catering, décor, entertainment, technical requirements, and guest accommodations
Manage event marketing efforts to promote upcoming events through various channels and maximize attendance
Oversee on-site event setup and execution, ensuring all elements align with client specifications and quality standards
Lead and supervise event staff and vendors to deliver exceptional guest services while maintaining safety protocols
Track expenses diligently to manage budgets effectively while identifying opportunities for cost savings or additional revenue streams
Provide outstanding customer service by maintaining clear communication with clients before, during, and after events
Conduct post-event evaluations to gather feedback for continuous improvement and future success

Requirements

Proven experience in event planning or management within the hospitality industry or related fields such as banquet operations or fundraising
Strong negotiation skills with the ability to upsell services confidently while maintaining positive vendor relationships
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), event management software, CRM systems, and other technical tools required for planning and execution
Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
Exceptional communication skills—both written and verbal—to liaise effectively with clients, vendors, team members, and guests
Experience managing event budgets from initial planning through final reconciliation
Knowledge of hospitality standards including guest services, banquet operations, and conference logistics
Ability to lead teams efficiently while fostering a collaborative environment
Strong time management skills with a proactive approach to problem-solving during live events
Previous experience in wedding planning or conference management is highly desirable

Join us in creating unforgettable moments! This role offers an engaging environment where your creativity meets meticulous planning. If you thrive in fast-paced settings and are passionate about delivering exceptional events that leave lasting impressions—apply now!

Pay: $25.00 - $45.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

Flexible schedule

Work Location: In person