Event Coordinator - Full-time

With the growing demand for private event space, the Event Coordinator is central to creating memorable and profitable experiences for all clients./ppbr//ppstrongPrimary Duties and Responsibilities:/strong/ppemExternal Bookings and Customer Service/em/pulliMaintain the Private Event Inquiry form and booking process./liliProvide prompt, friendly, and knowledgeable guidance to inquiring groups and individuals concerning the availability of the event venue./liliDevelop event timelines, working closely with the Operations team on logistics of public and private events including setup, floorplans, and all other logistical needs./liliBe the primary contact for private event vendors such as event planners, caterers, and others. Schedule and manage said vendors by preparing contracts./liliEffectively and efficiently use a variety of systems to communicate and manage available resources and needs./li/ulpemInternal Space Management and Interdepartmental Work/em/pulliManage institutional calendar of Garden-wide public and private events./liliMeet regularly with staff internally to coordinate event execution./liliProvide appropriate information and materials to other departments in a timely manner./liliProvide on-site supervision of all public and private events./liliCoordinate printing and signage needs for all public and private events./liliCode invoices and process check requests; perform related administrative duties./liliEnsure all necessary insurance policies, purchases, and contracts are completed in a timely and professional manner, and that all required documentation is provided to the appropriate staff leadership./liliProvide assistance and support to Community Relations team with processing donation requests./liliSupport the Philanthropy team with luncheons and other Donor-related events./liliDevelop relationships with counterparts at other botanical gardens and museums./liliSupport relationships with external festival and public event partners./li/ulpstrongRequirements/Qualifications:/strong/pulliBachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects./liliDemonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers./liliCommitment to excellence./liliProven history of success working in a fast-paced environment in which coordination with internal and external audiences is required./liliProficiency in Microsoft Office Suite./liliAttention to detail with high standards for accuracy./liliHighly organized with the ability to handle multiple assignments in a collaborative, deadline driven environment./liliMust be resourceful, innovative, and flexible./liliExcellent verbal and written communication skills./liliAbility to follow instructions, respond to management direction; take responsibility for own actions; keep commitments; complete tasks on time./liliPre-employment background check required./li/ulpstrongBenefits:/strong/pulliMedical/liliVision/liliDental/liliLife Insurance/liliRetirement Plan with matching/liliShort-Long Term Disability/liliPTO/liliPaid Holidays/liliGarden Perks/li/ulpNaples Botanical Garden is an Equal Opportunity Employer. The Garden has a long-standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability./p pDescription/ppstrongSalary Description: /strongnbsp;$20.72- $22.79 hourly/ppbr//ppstrongClassification:/strong Non-Exempt/ppbr/strongOrganizational Description/strong/ppNaples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. With the growing demand for private event space, the Event Coordinator is central to creating memorable and profitable experiences for all clients./ppbr//ppstrongPrimary Duties and Responsibilities:/strong/ppemExternal Bookings and Customer Service/em/pulliMaintain the Private Event Inquiry form and booking process./liliProvide prompt, friendly, and knowledgeable guidance to inquiring groups and individuals concerning the availability of the event venue./liliDevelop event timelines, working closely with the Operations team on logistics of public and private events including setup, floorplans, and all other logistical needs./liliBe the primary contact for private event vendors such as event planners, caterers, and others. Schedule and manage said vendors by preparing contracts./liliEffectively and efficiently use a variety of systems to communicate and manage available resources and needs./li/ulpemInternal Space Management and Interdepartmental Work/em/pulliManage institutional calendar of Garden-wide public and private events./liliMeet regularly with staff internally to coordinate event execution./liliProvide appropriate information and materials to other departments in a timely manner./liliProvide on-site supervision of all public and private events./liliCoordinate printing and signage needs for all public and private events./liliCode invoices and process check requests; perform related administrative duties./liliEnsure all necessary insurance policies, purchases, and contracts are completed in a timely and professional manner, and that all required documentation is provided to the appropriate staff leadership./liliProvide assistance and support to Community Relations team with processing donation requests./liliSupport the Philanthropy team with luncheons and other Donor-related events./liliDevelop relationships with counterparts at other botanical gardens and museums./liliSupport relationships with external festival and public event partners./li/ulpstrongRequirements/Qualifications:/strong/pulliBachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects./liliDemonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers./liliCommitment to excellence./liliProven history of success working in a fast-paced environment in which coordination with internal and external audiences is required./liliProficiency in Microsoft Office Suite./liliAttention to detail with high standards for accuracy./liliHighly organized with the ability to handle multiple assignments in a collaborative, deadline driven environment./liliMust be resourceful, innovative, and flexible./liliExcellent verbal and written communication skills./liliAbility to follow instructions, respond to management direction; take responsibility for own actions; keep commitments; complete tasks on time./liliPre-employment background check required./li/ulpstrongBenefits:/strong/pulliMedical/liliVision/liliDental/liliLife Insurance/liliRetirement Plan with matching/liliShort-Long Term Disability/liliPTO/liliPaid Holidays/liliGarden Perks/li/ulpNaples Botanical Garden is an Equal Opportunity Employer.