Event Coordinator - Fundraising Event Specialist at Confidential Boca Raton, FL

We are seeking an experienced Event Manager to lead the planning, operational coordination, and execution of high-profile fundraising galas, donor events, and community initiatives for a veteran-focused non-profit. Working closely with executive leadership, you will oversee event operations, donor ticketing, vendor management, guest logistics, and venue setups for events hosting 400 to 800+ guests. This role requires strong execution skills, high energy, and the ability to thrive under high-pressure event timelines. salary: $60,000 - $70,000 per year shift: First work hours: 8 AM - 5 PM education: High School Responsibilities Event Planning & Execution: Coordinate operational logistics, timelines, vendor contracts, and run-of-show details for major fundraising galas and initiatives. Ticketing & Platform Management: Manage ticketing, donor communications, silent/live auctions, and guest registration using GiveSmart. On-Site Event Logistics: Oversee guest check-in, shuttle/transportation logistics, seating arrangements, and vendor schedules during event cycles. Donor & Attendee Engagement: Serve as a primary point of contact for guest inquiries, sponsor fulfillment, and donor hospitality. Equipment & Setup: Assist with on-site staging, equipment transport, display setup, and teardown alongside the team. Requirements 3+ years of experience in event management, fundraising galas, or corporate event operations. Hands-on proficiency with non-profit event management platforms (e.g., GiveSmart or similar auction/ticketing software). Exceptional composure and problem-solving skills under high-stakes, fast-moving event conditions. Ability to work flexible, extended hours, late nights, and weekends during active event cycles. Physical capability to assist with heavy equipment setup and transport. strong team-first mentality and comfort working within a veteran-led organizational culture. The essential functions of this role include: working weekends Skills Project Manager Event Coordination Stock Management Budget Business operations Qualifications Years of experience: 3 years Experience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.