Event Coordinator (Georgia-Based – Remote Planning & In-Person Event Execution) – Volunteer Role

The Donovan's Venom, INC. Is a non-profit 501(c)(3) tax exempt organization dedicated to taking music, art, and entertainment to those who need it the most. The Donovan's Venom, INC. Caters to no particular individual(s) yet pledges relief to impaired or deprived individuals who are in need of musical,visual, comedic, and-or any alternative forms of liberation-through fine art & entertainment. The Donovan's Venom INC. Gives its resources to individuals who don't have the means or access.

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Event Coordinator (Georgia-Based – Remote Planning & In-Person Event Execution)

The Donovan’s Venom (501c3 Nonprofit)

Department Operations – Program Management (Community Events)

Location Georgia, United States (Remote with Required In-Person Event Presence)

Position Type Volunteer Role

Reports To Program Manager (Community Events Concerts, Drives & Outreach Initiatives)

Position Overview

The Event Coordinator (Georgia-Based) is responsible for planning and executing community events across the state of Georgia, including concerts, donation drives, and outreach initiatives.

This role supports remote coordination and planning activities while also being physically present to lead event execution on-site. The Event Coordinator ensures that all logistical elements, volunteers, and event activities are aligned to deliver a high-quality and engaging experience for participants.

Operating at the intersection of event planning, logistics, and on-site execution, this role is critical to delivering successful, community-centered events that reflect the organization’s mission.

Key Responsibilities

Event Planning & Coordination (Remote)Coordinate event logistics and planning activities remotely Develop Event timelines Task lists Execution plans Ensure readiness of all event components prior to execution

In-Person Event Execution (Georgia-Based)Be physically present at assigned events across Georgia Lead day-of-event operations, ensuring Smooth execution Timely flow of activities High-quality experience Serve as the on-site point of contact

Volunteer Management (On-Site)Lead and direct Event Support Volunteers during events Assign roles and responsibilities Provide guidance and ensure readiness Monitor volunteer performance and engagement

Logistics & Resource CoordinationCoordinate with Supply Chain/Donations teams to ensure Materials are available Supplies are delivered Oversee setup and breakdown logistics

Event Setup & ReadinessEnsure all materials, equipment, and supplies are prepared Verify event setup aligns with plan Conduct final readiness checks

Real-Time Problem SolvingAddress issues during events, including Staffing gaps Resource shortages Timeline disruptions Make quick decisions to maintain event flow

Participant Experience OversightEnsure a welcoming and engaging experience for attendees Monitor event flow and interactions Address participant needs and concerns

Cross-Functional CoordinationCoordinate with Program Manager (event direction) Volunteers (execution) Marketing (event messaging) Ensure alignment across all stakeholders

Timeline & Schedule ManagementManage and maintain event schedules Ensure activities occur as planned Adjust timelines in real time when needed

Post-Event Wrap-Up & ReportingSupport event breakdown and cleanup Ensure materials are accounted for Provide event summaries and feedback

Event DocumentationTrack and document Attendance Key outcomes Challenges Support post-event evaluation

Continuous ImprovementIdentify opportunities to improve Event execution Volunteer coordination Participant experience Contribute to enhanced processes
Volunteer Commitment Expectations

Estimated Commitment 6–10 hours per week (increases during event cycles) Must be available for in-person events across Georgia Typical event commitment 4–8 hours per event Participation in remote planning meetings required
Minimum Qualifications

Must be located in or able to travel within Georgia 2–4 years of experience in event coordination or related roles Strong organizational and multitasking skills Ability to manage logistics and real-time execution
Preferred Qualifications

Experience coordinating in-person events Experience managing volunteers Experience in nonprofit or community-based organizations Experience working in remote environments
Core Competencies

Event Execution & Coordination

Executes events effectively Manages logistics and timelines
Leadership & Volunteer Management

Directs volunteers clearly Maintains team organization
Problem Solving

Resolves issues quickly during events Maintains control in dynamic situations
Communication

Communicates clearly with teams and participants Ensures alignment
Adaptability

Adjusts to changing event conditions Handles real-time challenges
Participant Experience Focus

Creates engaging and positive experiences Supports community interaction
Application Requirements (Read Carefully)

We are building — and executing in real time.

To ensure alignment

You must be able to start within 14 days You must complete the full application You must be ready to support event execution immediately
Work Environment

Hybrid role Remote planning and coordination In-person execution across Georgia Fast-paced, event-driven environment Collaborative across operations and program teams
Important Disclaimer

This is a volunteer position and does not constitute employment.

Responsibilities may evolve based on organizational needs.

We are onboarding individuals who are ready to contribute immediately.

Please only apply if you are prepared to begin within the next 14 days.