Event Coordinator - Hospitality

Our client is seeking a talented and energetic Event Coordinator to manage and execute a variety of hospitality events in Raleigh, North Carolina, US . This role operates on a hybrid model, blending remote planning and on-site event execution. You will be responsible for all aspects of event planning, from concept development and client management to budget oversight and on-site coordination, ensuring seamless and memorable experiences.

As an Event Coordinator, you will work closely with clients to understand their vision and translate it into successful events, ranging from corporate functions and weddings to social gatherings and conferences. You will liaise with vendors, manage logistics, create detailed event timelines, and oversee event setup and breakdown. Your ability to multitask, stay organized, and thrive in a fast-paced environment will be key to your success in this dynamic role.

Key Responsibilities:
Consult with clients to understand event requirements, objectives, and budget constraints. Develop creative event concepts and proposals tailored to client needs. Manage all logistical aspects of events, including venue selection, catering coordination, AV, and staffing. Create detailed event plans, timelines, and floor plans. Source, negotiate with, and manage relationships with external vendors and suppliers. Oversee event budgets, ensuring financial targets are met and costs are managed effectively. Coordinate on-site event execution, ensuring smooth setup, operation, and breakdown. Provide exceptional client service throughout the planning process and during the event. Troubleshoot and resolve any issues that arise before or during an event. Conduct post-event evaluations and client debriefings to gather feedback and identify areas for improvement. Stay informed about current event trends, venue options, and industry best practices. Collaborate with internal marketing and sales teams to promote event services.
Qualifications:
Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field. Minimum of 3 years of experience in event planning and coordination, preferably within the hospitality sector. Proven ability to manage multiple events simultaneously, from conception to completion. Strong understanding of event logistics, venue management, and vendor relations. Excellent project management, organizational, and time management skills. Outstanding communication, interpersonal, and client relationship management skills. Proficiency in event management software and Microsoft Office Suite. Budget management and negotiation skills. Ability to work flexible hours, including evenings and weekends, as required by event schedules. Creative thinking and problem-solving abilities. Experience working in a hybrid remote/on-site environment is a plus. This is an exciting opportunity to contribute to a premier hospitality group, shaping unforgettable experiences for a diverse clientele. If you are passionate about events and delivering outstanding service, we want to hear from you.