Our client, a prestigious hospitality group renowned for its exceptional service and upscale venues in Nashville, Tennessee, US , is seeking a highly organized and creative Event Coordinator. This role is essential in planning, executing, and managing a variety of high-profile events, including corporate functions, weddings, galas, and social gatherings. You will work closely with clients to understand their vision, manage budgets, coordinate vendors, and ensure flawless execution from concept to completion. The ideal candidate possesses a passion for hospitality, meticulous attention to detail, and outstanding communication and problem-solving skills. This position involves a hybrid work model, offering flexibility while maintaining a strong presence at venues and client meetings.
Key Responsibilities:
Collaborate with clients to conceptualize, plan, and execute events that meet their objectives and budget. Develop detailed event proposals, timelines, and floor plans. Source, negotiate with, and manage relationships with a variety of vendors, including caterers, decorators, entertainers, and audiovisual technicians. Oversee event setup, execution, and breakdown, ensuring seamless operations on the day of the event. Manage event budgets effectively, tracking expenses and ensuring profitability. Serve as the main point of contact for clients and vendors before, during, and after events. Conduct site visits and venue inspections to ensure suitability and feasibility for event requirements. Anticipate and resolve potential issues or challenges that may arise during event planning and execution. Ensure all events comply with health, safety, and licensing regulations. Gather client feedback post-event to identify areas for improvement and ensure client satisfaction. Assist in marketing and promoting event services offered by the venue. Qualifications:
Bachelor's degree in Hospitality Management, Event Management, Marketing, Public Relations, or a related field. Minimum of 3 years of experience in event planning and coordination, preferably within the luxury hospitality or venue sector. Proven ability to manage multiple events simultaneously with exceptional organizational skills. Strong understanding of event logistics, vendor management, and budget control. Excellent interpersonal, communication, and client-relations skills. Proficiency in event management software and Microsoft Office Suite. Creative thinking and a passion for delivering unique and memorable experiences. Ability to remain calm and effective under pressure. Flexibility to work evenings and weekends as required by event schedules. A keen eye for detail and a commitment to high standards of service. This is a fantastic opportunity to contribute to unforgettable experiences within the vibrant hospitality scene of Nashville, Tennessee, US , combining creative event design with operational excellence in a hybrid work environment.
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