Event Coordinator - Luxury Resort

Description

**Wedding & Events Coordinator**

**Position Overview:**
Steele Hill Resorts is seeking a dynamic, enthusiastic, and highly organized Wedding & Events Coordinator to join our team. This individual will play a vital role in the planning, coordination, and successful execution of a wide range of events, including weddings, social gatherings, corporate functions, and special celebrations. The ideal candidate will be detail-oriented, service-driven, and physically capable of assisting with event setup and breakdown while thriving in a fast-paced hospitality environment. This position requires exceptional communication skills, professionalism, creativity, and a passion for delivering memorable guest experiences.

### Generous Benefits Package:

* **Health Insurance** - Comprehensive coverage to keep you protected
* **Dental & Vision Insurance** – Keep your smile and vision healthy
* **Life Insurance** – Peace of mind for you and your loved ones, fully paid by us
* **401(k) Participation** – Plan for your future while enjoying the present
* **Paid Vacation** – Because everyone deserves time to recharge
* **Paid Holidays** – Celebrate the moments that matter most

### On-Resort Perks:

* **Free Access to Resort Amenities** – Enjoy the Fitness Center, Pools, Golf Course, and more
* **Exclusive Employee Discounts** – Save on resort stays, services, dining, and retail
* **Timeshare Exchange Opportunities** – Available after one year of employment

### Key Responsibilities:

* **Event Execution & Coordination:** Lead and coordinate day-of event logistics for weddings, corporate meetings, social events, and special celebrations, ensuring seamless execution from start to finish.
* **Client Engagement & Support:** Assist with venue tours, client meetings, detail reviews, and final consultations while building lasting client relationships through clear communication, professionalism, and exceptional service.
* **Vendor & Partner Communication:** Serve as a liaison between clients, vendors, resort departments, and third-party partners to ensure all event details are executed accurately and expectations are exceeded.
* **Venue Preparation & Oversight:** Oversee the setup and breakdown of event spaces, including equipment installation, décor placement, table arrangements, and overall venue presentation. Maintain a clean, organized, and polished event environment at all times.
* **Administrative Support:** Prepare and distribute Banquet Event Orders (BEOs), process supply orders, maintain event documentation, and coordinate internal communications related to event operations.
* **Sales Support & Lead Management:** Assist with negotiating and booking event spaces, responding to inquiries, tracking leads from web, email, and phone channels, and following up with prospective clients to secure new business opportunities.
* **Creative Input & Event Design:** Collaborate with clients and team members on event aesthetics, including floral arrangements, linens, décor, and layout design to ensure each event reflects the client’s vision and resort standards.
* **Reporting & Feedback:** Provide timely updates to Sales Managers and Directors, gather client feedback, and assist in identifying opportunities for service enhancements and future marketing initiatives.

Requirements

### Qualifications:

* Prior experience in event coordination, hospitality, or customer service preferred
* Strong organizational, multitasking, and time-management skills
* Excellent interpersonal, communication, and customer service abilities
* Ability to lift, move, and assist with event setup equipment as needed
* Flexibility to work weekends, holidays, evenings, and varying schedules
* Positive attitude with a commitment to delivering exceptional guest experiences
* Familiarity with BEOs, event sales systems, and hospitality software is a plus

**Join the Steele Hill Resorts team and play a meaningful role in creating unforgettable weddings, celebrations, and special events for our guests. If you are passionate about hospitality, thrive in a fast-paced environment, and enjoy bringing memorable experiences to life, we invite you to apply and become part of a team dedicated to making every event seamless, personalized, and truly exceptional.**