Event Coordinator - Outdoor Adventure Expo

Our client, a premier organizer of outdoor recreation and adventure events, is looking for an enthusiastic and organized Event Coordinator to manage their flagship Outdoor Adventure Expo in **Provo, Utah, US**. This role is pivotal in ensuring the seamless execution of all event logistics, from initial planning stages through to post-event analysis. The ideal candidate will have a passion for the leisure and sports industry, a keen eye for detail, and the ability to manage multiple stakeholders and vendors effectively. You will be responsible for coordinating venue arrangements, managing exhibitor relations, overseeing marketing collateral, and ensuring a memorable experience for all attendees and participants.

Key Responsibilities:
Plan and execute all logistical aspects of the Outdoor Adventure Expo, including venue selection, setup, and breakdown. Coordinate with exhibitors to manage booth assignments, provide logistical support, and ensure satisfaction. Develop and manage event timelines and budgets, tracking expenses closely. Liaise with vendors for catering, audiovisual equipment, security, and other necessary services. Collaborate with the marketing team to develop promotional materials and execute marketing plans. Manage on-site event operations, including registration, information desks, and attendee flow. Recruit, train, and manage event staff and volunteers. Handle crisis management and problem-solving during the event. Conduct post-event evaluations, gather feedback, and prepare detailed reports for stakeholders. Ensure all event activities comply with safety regulations and local ordinances. Foster positive relationships with sponsors, partners, and the local community. Contribute creative ideas for enhancing the event experience and attracting attendees.
Qualifications:
Proven experience in event planning and management, preferably within the leisure or sports industry. Strong organizational and project management skills with the ability to multitask and meet deadlines. Excellent interpersonal and communication skills, with experience managing diverse groups of people. Familiarity with budgeting and financial management. Proficiency in event management software and standard office applications. Ability to work under pressure and adapt to changing circumstances. A creative and proactive approach to problem-solving. Flexibility to work evenings and weekends as required by event schedules. Passion for outdoor activities and sports is highly desirable. Bachelor's degree in Hospitality Management, Marketing, Business, or a related field is a plus. This is a hands-on role that offers the chance to be at the forefront of exciting events within the thriving outdoor adventure community.