Event Coordinator, President's Office

Duties for this role include: Serving as the first point of contact for internal and external parties wanting to reserve space for events at Western Nevada College campuses, working with clients or stakeholders to understand event objectives and requirements, collaborating with the WNC Observatory Director and other departments for successful observatory operations and work with Marketing to create promotional materials and marketing campaigns to attract attendees. This position will also create event proposals, contracts and billing, work in collaboration with Facilities, Custodial, Police Services, Business Office, Contracts and other WNC... departments for successful events, use systems to reserve space and enter work orders for audio-visual, set-up and maintenance needs, develop and maintain event plans, checklists and schedules, establish a list of vendors that provide services such as catering and linen rental, provide assistance to attendees during events, maintain a working knowledge of the complex needs of a wide variety of events, coordinate event details, proactively planning and addressing potential problems that may arise, maintain a list of available campus event space, capacity limitations, appropriate use and corresponding pricing, work with the Controller’s Office to create invoices and collect payment and establish processes and procedures to support efficient operations. Required Qualifications • This position graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR • One (1) year of experience as an Administrative Assistant III in Nevada State service; OR • An equivalent combination of education and experience as described above WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5% or 16.75% depending upon the employee’s elected retirement plan, Employer Paid or Employee/Employer Paid. Grants-in-aid for Classified Employees