Event Coordinator - Reno, NV

The Reno Sparks Convention and Visitors Authority (RSCVA) stands as Northern Nevada's premier destination marketing organization dedicated to promoting the incredible beauty, vibrancy, and adventure offerings of the Reno, Sparks, and Tahoe region. As a pivotal organization within the travel and tourism industry, RSCVA plays a crucial role in creating memorable visitor experiences that stimulate tourism and foster economic growth. Their mission is to elevate the local region by putting it on a global stage, attracting visitors and events that highlight the area's unique attractions and facilities. RSCVA manages four prominent venues, including the Reno Sparks Convention Center, the Reno Sparks Events Center, and the National Bowling Stadium, establishing itself as a hub for major events, conferences, and entertainment in the region. The organization's commitment to excellence is further underlined by its recognition as a Certified Amazing Workplace, reflecting a company culture that prioritizes collaboration, innovation, and employee satisfaction.

The role of Event Coordinator at RSCVA is an integral position responsible for supporting the planning, organization, and management of events hosted across its facilities. This full-time opportunity offers a meaningful chance to be at the heart of event coordination for the Reno Sparks Convention Center, National Bowling Stadium, and Reno Events Center. The Event Coordinator assists the Event Manager with daily operational duties to ensure the seamless execution of various events, from smaller scale engagements to large conferences and tournaments. The coordinator's responsibilities include overseeing client communication, monitoring logistics, coordinating event timelines, producing detailed event documentation, and serving as a liaison between clients and internal departments during all phases of event planning and execution. This role demands excellent organizational skills, strong attention to detail, and the ability to multitask and manage deadlines effectively. The position also requires maintaining a positive, professional demeanor in a fast-paced and dynamic work environment, adjusting to varying work hours that may include evenings, weekends, and holidays.

Work at RSCVA comes with an exceptional benefits package that reflects the organization's commitment to employee well-being and professional growth. Benefits include employer-paid medical, dental, vision, and group life insurance for employees, as well as partial coverage for dependents. Additionally, staff members enjoy enrollment in the Public Employees Retirement System of Nevada, paid vacation and sick time, paid holidays including a floating holiday, a 457(b) Deferred Compensation plan, and access to supplemental insurance programs. Within this supportive environment, the Event Coordinator will have opportunities to engage in a culture that values safety, teamwork, and excellence, contributing to the overall goal of delivering outstanding visitor experiences that enhance Reno Tahoe's reputation as a world-class destination. This position is ideal for individuals with hospitality experience who are motivated, detail-oriented, and excited to grow their careers while making a positive impact in the event management landscape at one of Northern Nevada's leading organizations.

1 to 3 years’ hospitality or related experience and/or training
an equivalent combination of education and experience is also acceptable
working knowledge of principles of facility management, services, and equipment for similar facilities
facility/industry experience preferred
knowledge of contract administration, rental agreements, language, terms, certificates of insurance, and legal concepts
knowledge of set-up and tear down requirements for tournaments, conventions, and various events
proficient in basic computer skills and software programs including but not limited to Microsoft Word, Excel, Outlook, and PowerPoint
ability to prioritize multiple projects
excellent written and oral communication skills
must be highly motivated and self-directed
detail oriented
meet established deadlines
be professional in performance of duties
ability to work under limited supervision
excellent organizational, planning, and interpersonal skills
ability to work long and irregular hours including days, evenings, weekends, and holidays
possess a valid Nevada Driver’s License
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