Event Coordinator Specialist

Key Responsibilities • Assists with marketing campaign tracking including the monitoring of key campaign deadlines, material needs, and settlement preparations; • Update and maintain marketing plans throughout campaigns including deadlines, deliverables, analytics and expense; • Track and input Marketing Campaign Settlements in event management system; responsible for entering all show expenses prior to day of performance and issuing reminders to advertising partners on delivery of invoices; • Coordinates education department outreach into marketing channels; • Manages resource calendar for marketing team, updating with key details on announces, on sales, key marketing activations, and other items as needed; • Collect and track assets and format for all digital needs; maintain organized asset folders and ensure only approved assets are accessible (note: formatting of assets requires knowledge of Adobe Photoshop); • Update and maintain digital screen slideshows and trailers; work with designer on a monthly basis to produce slides for all upcoming events; • Coordinate tracking and reporting across marketing team for collective analytics database including social, email, and web/ticketing; • Track Marketing procurement card; submit card settlement with proper account codes on weekly basis; • Coordinate Press Outreach; organize and distribute bi-weekly calendar press release; update and maintain press database; research and outreach to new press outlets and contacts; oversee calendar updates for Register Guard, Travel Lane County (eugenecascadescoast.org), and other online calendars; • Oversee all Hult Presents and Resident Company post show surveys; assist in coordination and scheduling of season surveys; build and send survey, analyze results and distribute recaps to necessary stakeholders; • Assist with event set-up and staffing for marketing efforts at performances; • Assists with grassroots research and outreach for marketing campaign strategy; • Performs related and other duties as assigned. Qualifications The ideal candidate will have: • A high school diploma or G.E.D equivalent; • Four years of progressively responsible clerical or administrative support experience, including two years' experience in marketing live events and entertainment; • Associated degree or college coursework in the assigned area desirable; • Must pass a background check; • Knowledge of practices and principles of Marketing, in particular live-event marketing and sales; • Ability to work productively in teams and to interact professionally with a diverse group of clients and staff; • Must have highly effective written, verbal, and listening communication skills and demonstrated ability to communicate clearly and professionally; • Live event ticketing system experience. Preference for experience with Tessitura Ticketing System; • Website CMS management. Preference for experience with WordPress CMS; • Fluency in required language (for bilingual pay benefit).