Event Coordinator - Sports & Leisure

Our client is seeking a creative and highly organized Event Coordinator to manage and execute a variety of sporting and leisure events in the **Des Moines, Iowa, US** area. This role requires a passion for the sports and leisure industry, excellent logistical planning skills, and the ability to manage events from conception to completion. You will be responsible for coordinating all aspects of event production, including venue selection, vendor management, budget control, marketing support, and on-site execution. The ideal candidate is a proactive problem-solver, adept at handling unexpected challenges, and committed to delivering memorable experiences for attendees. This is a contract position perfect for an individual looking to gain diverse event planning experience.

Key Responsibilities:
Plan, organize, and execute a diverse range of sports and leisure events, such as local tournaments, community sports days, recreational workshops, and outdoor festivals. Source and secure appropriate venues, negotiating contracts and ensuring venue suitability. Develop and manage event budgets, tracking expenses and ensuring profitability or adherence to allocated funds. Coordinate with vendors and suppliers for catering, equipment rental, entertainment, security, and other event needs. Develop marketing and promotional materials to drive event attendance and engagement. Create detailed event schedules and timelines, ensuring all activities run smoothly and on time. Manage event registration processes and attendee communications. Provide on-site event management, overseeing setup, vendor coordination, volunteer management, and troubleshooting during the event. Ensure compliance with all safety regulations, permits, and insurance requirements. Conduct post-event evaluations, gathering feedback and analyzing success against objectives. Collaborate with internal teams and external stakeholders to achieve event goals. Manage volunteer recruitment and coordination for events.
Qualifications:
Proven experience in event planning and coordination, with a portfolio showcasing successful events. Demonstrated passion for and knowledge of the sports and leisure industry. Excellent organizational, time management, and multitasking skills. Strong negotiation and vendor management abilities. Proficiency in event management software and Microsoft Office Suite. Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups. Budget management experience and financial acumen. Ability to work flexible hours, including evenings and weekends, as required by event schedules. Creativity and a keen eye for detail. Experience in a contractor role or with project-based work is a plus. This is a fantastic opportunity for a motivated event professional to showcase their skills and contribute to exciting initiatives within the vibrant sports and leisure landscape.