Event Executive - Planning

This position reports directly to the Director of Operations. This role pays a yearly salary of $50,000 to $60,000. Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays). Responsibilities: • Responsible for planning, coordinating, and facilitating the logistics of assigned events; act as liaison for building with all parties and departments involved in the event. • Create and distribute detailed data sheets prior to every event as well as post event notes • Develop and control event budgets including preparing Pre-Event Event Financial Estimates to clients based on potential operational costs during the event; coordinate the completion of Post-Event Financial Settlements • Troubleshoot during event preparation and during event to ensure that all event setups are correct including making decisions about policy, procedures, billing and staffing • Ensure that all event insurance certificates, licenses and permits required for events or production are obtained in a timely manner • Coordinate with Finance as needed to ensure all event payroll & expenses and event folders are correct & paid • Work with Director to ensure all laws, ordinances, & regulations, are followed • Develop and implement with Director all venue event policies, risk management, crowd management, and emergency protocols • Facilitate incident report training to Event Supervisors • Attend various weekly scheduled building meetings • Act as facility manager on duty as required • Establish and maintain effective working relationships with clients, partners, patrons, & all stakeholders • Communicate any problems and proposed solutions to executive team • Complete all duties with a custo mer service focus through teamwork and dedication.