Event Executive - Planning

The Event Manager oversees the execution, and operational needs of Seattle Prides major events, including the Pride Parade, Pride in the Park, and community and cultural events. This is an exciting opportunity for a detail-oriented professional passionate about creating impactful, accessible events for the LGBTQIA2S+ community.Salary range is $68,000 to $78,000 DOE.ESSENTIAL JOB FUNCTIONS & KEY OUTCOMESEvent Planning & ExecutionLead the planning and execution of major Seattle Pride events, coordinating with production teams, vendors, performers, community partners, and other key stakeholders.Develop and maintain event timelines, ensuring seamless coordination of all event components.Manage logistical requirements for each event, including securing permits and insurance, tracking vendor contracts and payments, and coordinating day-of-event operations.Oversee event setup and teardown, working to ensure all events meet accessibility, inclusivity, and safety standards.Conduct debriefs following each event to assess successes, gather feedback, and identify areas for improvement in future events; contribute data for internal and external reporting. Volunteer ManagementRecruit, train, and supervise volunteers for Seattle Pride events, collaborating with other staff to ensure volunteer roles are well-defined and supported.Provide volunteers with necessary resources and guidance to foster a supportive and engaging volunteer experience.Vendor, Partner, & Budget ManagementOversee vendor and contract management, ensuring timely contract execution, adherence to deliverables, and maintenance of payment schedules, renewals, and records. Review vendor invoices, track payments, and collaborate with the finance team to maintain accurate financial records. Coordinate with the Partnership Manager to implement event sponsorships and ensure sponsors receive agreed-upon benefits.Risk & Safety ManagementDevelop and enforce risk management and safety protocols to ensure all events are safe, welcoming spaces for participants and attendees.Work with contracted Security Manager, local law enforcement, security services, and emergency response teams as needed.EDUCATION, EXPERIENCE, & COMPETENCIES Bachelors degree in Event Management, Business Administration, or related field, or equivalent experience in a relevant field.3+ years of experience in event planning, logistics, or operations management, with preference for experience in community-focused or nonprofit events.Experience in volunteer management, vendor coordination, and budget oversight is required.A valid driver's license in order to drive on behalf of the organization.