Event & Experience Senior Planner

Description Deliver an unparalleled brand experience for attendees, including our farmer owners, employees, customers, consumers, and more. Job Duties and Responsibilities • Manage communications with business partners to determine objectives and requirements for events • Serve as point person for local headquarter meetings and events • Research and plan event spaces, branding, event security (as required), special needs requirements, offsite venues, onsite activities, meals, equipment or props, appropriate accommodations, and other logistics using RFPs, site visits, and other evaluation criteria to determine options that align to the event and experience • Manage and organize logistics with respect to speakers, entertainment, transportation, facilities, technology, equipment, logistical requirements, printing, food and beverage, and other related issues • Maintain accurate and updated data related to guest list, travel logistics, room blocks, and other items • Coordinate invitation solicitations, advanced and onsite registration through Cvent, and post-event follow-up and evaluations. Compile summaries of total event costs, audience profiles, and attendees' comments • Utilize various technology systems and software to support meeting planning end-to-end process, to include but not limited to, Cvent, Socio, Passkey, and Webex • Lead the setup, configuration, and management of events within the Cvent platform • Proficiency in configuring event registration forms and attendee management within the Cvent platform. Conduct actionable post-event evaluations to determine how future events could be improved • Confer with staff at a chosen event site to direct and coordinate details • Inspect event facilities to ensure that they conform to event requirements • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise • Assist with the development of agendas that support the Cooperative or the business need • Partner with businesses and internal communications and creative team to develop, update, organize, and/or order various meeting communications, including agendas, schedule of events, signage/displays, invite and confirmation letters, and meeting materials • Communicate with staff and team members to ensure a successful event • Manage multiple deadlines with each event and make decisions based on the needs and objectives of the event • Use various technology systems and software to support meeting planning end-to-end process • The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.