Event Logistics Coordinator

Position Overview:

The Event Logistics Coordinator is responsible for planning, organizing, and executing all logistical aspects of international conferences. This role ensures seamless event delivery by coordinating venues, travel, vendors, equipment, and on-site operations across multiple global locations.

Key Responsibilities:

Coordinate end-to-end event logistics for international conferences (venue, accommodation, transportation, catering)
Liaise with hotels, conference centers, and vendors to secure services and negotiate contracts
Manage speaker and VIP logistics, including travel arrangements and on-site support
Oversee event schedules, room setups, AV requirements, and signage
Collaborate with internal teams (marketing, program, registration) to ensure smooth execution
Monitor event budgets and track logistical expenses
Handle on-site event operations, troubleshooting, and real-time coordination
Ensure compliance with local regulations and venue policies in different countries
Maintain detailed logistics plans, checklists, and timelines

Requirements:

Bachelor’s degree in Event Management, Hospitality, Business, or related field
1–3+ years of experience in event planning or logistics coordination (preferably international events)
Strong organizational and multitasking skills
Excellent communication and negotiation abilities
Experience working with global vendors and travel coordination
Ability to work under pressure and manage multiple events simultaneously
Willingness to travel internationally when required
Proficiency in MS Office, Google Workspace, and event management tools

Pay: $25.00 - $28.70 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance

Work Location: In person