Event Logistics Manager

About the position

All American Entertainment (AAE) is an industry-leading speaker and celebrity booking agency with over 20 years of experience supporting event planners and meeting organizers. We book keynote speakers for thousands of events annually and have worked with notable figures like The Jonas Brothers, Sir Richard Branson, Usain Bolt, Ryan Reynolds, Matthew McConaughey, Simone Biles, Martha Stewart, and Trevor Noah. We have also supported global brands such as Oxygen, Qualtrics, Indeed, Intel, Cisco, PwC, and Microsoft. AAE has received recognition as one of Triangle Business Journal’s Best Places to Work, Inc. Magazine’s Best Workplaces, and Business North Carolina’s Best Employers in NC.

Responsibilities

Manage logistics for in‑person and virtual speaking engagements, averaging 5–8 events per week.Liaise between speakers and their teams and our corporate and university clients.Own pre‑event needs: marketing assets, promotions, briefing calls, and travel arrangements for speakers.Coordinate book signings, green rooms, and meet‑and‑greets.Book flights, hotels, and car service for speakers.Create and update event itineraries.Collect and reconcile post‑event expenses and support accounting.Triage day‑of issues and maintain client satisfaction.Requirements

Event management experience (required).Highly organized, solutions‑oriented, and effective under tight timelines.Ability to manage multiple concurrent events in a fast‑paced environment.Clear communication with internal teams and external stakeholders.Clean writing with strong grammar and high attention to detail.Trustworthy with sensitive information.Fluent with virtual live event platforms, including Zoom, Webex, ON24, Microsoft Teams, Google Meet, and Facebook Live.Self‑starter with a drive to succeed.Takes work seriously, but enjoys a fun, supportive, and friendly team environment.Nice-to-haves

Experience with a CRM and a project management tool (e.g., Salesforce or HubSpot; Asana or Monday).Benefits

401(k)401(k) matchingDental reimbursementFlexible scheduleMedical/Vision/Rx insuranceHealth savings accountDependent care savings accountLife insurancePaid time off (including 12 scheduled holidays and 1 flex volunteer day)Parental leave & family planningProfessional development assistanceReferral programWellness StipendEducation Assistance PlanDonation Matching