Event Management/Operations Intern

To work within the Event Operations and Marketing departments in prospecting for new business, servicing committed business, managing sports event production, and producing reports and other documentation that assists the departments in reaching annual goals of increasing total number of room nights produced by sports events hosted in Palm Beach County, brining a positive economic impact into the area.

Overview of Essential Duties and General Responsibilities:

ProspectingConduct research on and produce documentation summarizing potential future events and opportunities available for bidAssist in the collection and formulation of information vital for bid preparation and documentationUpdate database for local, regional, and national event owners, rights holders, and sports organizationsAssist in servicing events that have committed to Palm Beach County through event management planning and operations, such as assistance with hotel accommodations, location of appropriate facilities, solicitation of equipment rentals, service providers, and other logistical items as neededWork on-site during certain Palm Beach County events that may require additional event-operations supportAssist in tracking and documenting room night totals for Palm Beach County sports eventsHotelsDistribute production reports to Palm Beach County Hotels to collect monthly room night dataContact hotels to collect room night data and event proposalsGrants Program(a) Pre-eventReview incoming applicationsAssist event owner in amending application numbers if/when necessaryAttend all grant meetingsPrepare packets and mail out to committee membersContact committee members and/or event owners on meeting attendanceAssist in room set up and meeting preparationAdjust summary sheets, Exhibit C, other items post-meeting, including distribution of bannersContact event owners and manage collateral, additional assistanceCollate and manage grant event binders(b) During eventAttend events as necessary, assist in monitoring Exhibit C compliance(c) Post-eventAssist with the collection and review post-event grant reportsTabulate registration form responses on hotels, rental cars and airline travelEvent Production (Fall/Winter)Assist in the coordination and operations of the Lou Groza Collegiate Place-Kicker Award, including but not limited to

Assist with organizing local and national votingAssist with marketing and promotional efforts that support the place kicker awardAssist with compiling information for the Groza Stars of the WeekAssist in the coordination and production of informational packets being sent to Division I College athletic directors, head football coaches and national media.Assist with on-site planning, set-up, execution and clean-up of banquet and related eventsAssist with additional areas as needed.Assist in the coordination and operations of the Palm Beach County Sports Hall of Fame Banquet, including but not limited toAssist with organizing nomination and voting process for induction into the PBC Sports Hall of FameUpdate contact information for all Palm Beach County Sports Hall of Fame membersAssist with on-site planning, set-up, execution and clean-up of banquet.Assist with marketing and promotional efforts that support the PBC Sports Hall of FameAssist with additional areas as needed.Requirements:Proficiency in Microsoft word, and excel.Must be able to multi-task, pay attention to detail and have strong writing skills.Organizational skills are a priority#