Event Manager

Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Meet, confer, consult and maintain continuous contact with potential and contracted clients Provide timely, accurate and detailed proposals, estimates, and layout drawings to potential and contracted clients Recommend products and services to meet and exceed client needs and expectations, maximize the overall event experience, and maximize revenue Communicate all regulatory restrictions and requirements to clients ensuring compliance prior to event Ensure all required contracts and documents are executed according to prescribed timelines including rental contracts, certificates of insurance, licenses, permits Ensure collection of all payables by due dates Collect, organize, and record event‑specific and logistical data for booked events at Utah Valley Convention Center Document all communications with clients via EBMS folder and diary entries Create and distribute detailed event resumes and event space layout drawings to other departments in a timely and accurate manner including revisions to previously published documents Oversee the set‑up of events ensuring all setups are completed accurately and on‑time Anticipate where possible and problem‑solve any event‑related concerns to ensure client satisfaction Inspect event space and surroundings to ensure they are maintained properly for events prior to, during and after events Consult with exhibit managers, promoters, convention representatives, and others concerning physical set‑up needs and requirements for licensed areas; prepare work orders and cost‑estimates accordingly Regularly function as Manager on Duty to ensure client needs are met, events proceed as planned, and complaints are received and addressed appropriately in a timely professional manner Conduct and/or participate in post‑event meetings to analyze event outcomes and address issues or concerns Prepare and approve final invoicing for assigned events in a timely manner Maintain post‑event contact with client to ensure all questions and concerns are addressed Complete post‑event summary detailing negatives and positives and input summary into EBMS diary for future reference Perform other duties as required Minimum 3‑5 years experience in Event Coordination, Convention Services (preferably with a convention center, hotel, sports facility, performing arts facility or other multipurpose public assembly facility) or Meeting Planning Our Commitment to Diversity At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.