Event Manager

EVENT MANAGER

Job Title: Event Manager

Location: Dayton, OH 

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:

IMS is currently seeking an outstanding, highly skilled Event Manager responsible for planning, managing, and leading conferences, events and workshops, information sessions, etc. You will be responsible for every aspect of an event to ensure that client needs, and expectations are met (i.e., includes choosing venues and vendors, inviting guests, evaluating success afterwards, etc.).

The goal is to organize memorable events that will ensure the participants have an enjoyable experience while also facilitating the completion of the client's business objectives. These duties and responsibilities focus on planning and managing events of varying sizes and purposes which requires the ideal candidate to be able to multi-task effectively. The Event Manager will be involved in every phase and process of events/project to ensure successful outcomes and results. The objective is to ensure that all programs deliver our organization’s desired outcome to support our clients.

Job Duties/Responsibilities (List not all inclusive):

Reviewing contracts (as needed basis) for scope clarity Understanding client requirements for each eventCoordinating and hosting trial runsPlanning event details and aspects, (i.e., seating, dining, and guest list) Plan event with attention to both financial and time constraintsPlan seating, dining, and guest lists (using protocol standards)Managing a medium sized team of staff, vendors, and operatorsBe the primary Point of Contact with the project implementation teamEstablishing and maintaining relationships with vendors and venuesCreating reliable financial reports, collecting payments, and ensuring vendors are paid on timeRemaining within budgetManaging events and addressing potential problems that may arisePlanning for potential scenarios that could impact the integrity of the eventMaintaining a working knowledge of the complex needs of a wide variety of eventsMeeting with designated staff on established timelines to discuss overall event purpose, protocols, expected outcomes and progressionHandling any last-minute changes that may ariseResearching vendors (catering, decorators, musicians etc.) and selecting the best combination of quality and cost Negotiating with vendors to achieve the most favorable termsBooking venues and scheduling speakersPromoting the event through varying channels - (fliers, social media, radio, television, etc.)Attendance at event to ensure everything is functioning as plannedEvaluating events’ success and submitting follow-up reportsLeading and supporting diverse and cross-functional teamsFamiliarity with audio/visual equipment and productionQualifications:

Proven experience coordinating events with variety of businessesAbility to transform a client’s thoughts and vision into realityExcellent oral and written communication skillsAbility to manage multiple tasks simultaneouslyDetail-orientedKeen planning, managing, and coordinating skillsProven ability to work independently and on a teamAbility to work efficiently against tight deadlinesProven experience in project managementExperience securing event sponsorsExcellent time management skillsExceptional interpersonal skillsAgile (ability to handle change)High proficiency in MS Office365 (Excel, Word, Outlook, and PowerPoint, Project)Hands-on experience with the Internet (apps and technology)Must have experience with CRM databases, Showcare, EventPro Planner or similar/related softwareExperience and efficiency with Asana Project Management Tool (highly desired) or other Project Management toolsProven efficiency with managing events utilizing a variety of apps and technology (i.e., InEvent Platform, or similar virtual event platforms)In-depth knowledge and experience using social media and navigating multiple social media platformsExperience hosting and managing both in-person and virtual eventsThis position requires some travel (local and national)Meets U.S. citizenship and work eligibility requirements for federal contractorsMust possess or be able to obtain a Department of Defense (DOD) Secret level clearance, if required Education / Experience:

At least five (5) years of proven experience in the events industryMinimum of three (3) years proven experience as an Event Manager or Project Manager in a similar role (managing corporate- business related events preferred)Bachelor’s Degree (from an accredited university or college) in Event Management, Marketing, Hospitality, Public Relations or similar relevant disciplineEvent Management certification (i.e., CMP, CSEP, CMM, CESP, etc.) is highly valued

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and a 100% woman-owned company. We are an equal opportunity employer and comply with all applicable federal, state, and local laws governing employment practices. All qualified applicants will be considered based on merit and business need. We welcome Veterans and transitioning service members to explore opportunities within our team.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computerManual dexterity sufficient to operate a computer keyboard, mouse, and other office equipmentVisual acuity for close work, such as reading on screens and in print and working on a computerOccasional lifting of materials or equipment weighing up to 20 poundsAbility to communicate effectively, both verbally and in writing, in a professional office environmentSufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasksAbility to travel, including occasional overnight travel, to support meetings, conferences, customer engagements, and other mission-related activities as required
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.Please view Equal Employment Opportunity Posters provided by OFCCP here https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htmaBU0qrrsNx