Event Manager

We are a group of people working to lift voices and create change for the underrepresented, the emerging and the lifelong storytellers. The Event Operations team oversees the planning and execution of in-person and virtual events at iU. What you'll do: • Develop, manage, and track event budgets • Negotiate and maintain contracts with vendors, ensuring cost-effectiveness and compliance with budget constraints • Design and oversee the execution of event timelines, including setup, actual event, and breakdown • Manage all logistical aspects, such as stage management, transportation, housekeeping, security, and auxiliary services • Coordinate front-of-house activities, including seating arrangements and ushering • Act as the primary liaison for speakers and staff, handling all communications, scheduling, and logistics • Oversee the recruitment, training, and management of event staff and volunteers, including creating staffing plans and establishing uniforms • Collaborate with web teams for ticketing strategies and digital content management • Ensure accurate and up-to-date event information on all platforms, including the event website • Proactively manage web content as needed to enhance guest experience • Maintain regular and effective communication with all internal stakeholders involved in the event • Provide timely updates and reports on event status, challenges, and progress to management • Contribute to department meetings with suggestions for process improvements • Responsible for proactively learning and adopting new technologies and innovative practices to elevate work and overall efficiency What we'll love about you: • 1-5 years experience in event or hospitality management, preferably within an agency • Negotiation and stakeholder relationship management skills • Exceptional written and verbal communication skills, particularly in a hybrid work environment • Skilled in Microsoft Office, Google applications, Zoom, and other forms of digital communication; experience with Monday.com is a plus All offers of employment at Ideas United are contingent upon clear results of a background check.