Event Manager

Essential Job Duties • Work proactively with event managers to help them understand their role, develop ideas/skills, create budgets, and manage timelines • Manages planning and execution of full range of events, including large, high visibility events • Lead on regional & local Intelisys events • Work with marketing leaders to develop package plans related to event components that will span calendar/package year • Research lead on new virtual event platforms and in-person event locations • Research lead on new event options for activities and incentives • Manage and maintain an updated list of event options that will be published internally on a regular cadence • Works with internal marcomm team to co manage pre- and post-show marketing of events • Event planning includes but is not limited to contract negotiation, creative development, logistical coordination of on-site needs (audiovisual, setup, food and beverage), registration management, and database management • Research and recommend event locations through our procurement process & external resources • Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated) • Troubleshoot all related event issues to resolution • Manages production and purchasing for events through various external and internal resources. • Creates & nurtures external relationships with various vendors • create RFPs working with your team and internal stakeholders • Manage and analyze budgets per program, per event • Reconciles budgets with final approval of director; • Ability to perform numerical calculations and advanced understanding and ability to work with numbers and calculations in order to solve problems and/or accomplish a task • Incorporates strategic initiatives and objectives into actionable plans • Applies industry and corporate knowledge to quality control on event marketing communications • Manages communications with appropriate amount of analysis • Manage recruitment of onsite staff including scheduling and onsite supervision • Manages and coordinates all event communications with final approval from team director • Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated) • Research and recommend event locations through our procurement process • Oversee all event logistics to ensure successful execution or projects • Supervise incentive planning and management of both domestic and international programs • Work closely with the registration platform to ensure all registration requirements are met for each of the guests • Communicate any registration requirements/needs to venues & applicable vendors • Monitor timely invoicing as it relates to client contracts, working with the accounting team or finance manager • Ensure all documents are processed correctly and signed off in a timely manner • Troubleshoot all related client issues to resolution • Regular attendance is an essential function of the Event Manager position • Other duties as assigned Compensation Range: $65,000 - $70,000 This position is not eligible for a variable pay component as part of the hiring range. ScanSource also celebrates 8 paid company holidays.