Event Manager

The Event Manager is a professional who will be responsible for all day-to-day events and private services. This full-time position will report to the Director of Administration and Finance and will work frequently with the Executive Director and the Board of Directors. • Coordinate and reserve rooms and setups for Tenants and 3rd parties • Assist with planning and coordinating client meetings and special events. • Oversee and ensure that all A/V systems are operating – conjunction with IT Director • Identify and acquire A/V replacements or upgrades • Interface and contract with A/V vendors – replacements, repairs and yearly maintenance • Maintain master EMS schedule in coordination of Shalom Park tenants and 3rd parties • Ensure appropriate distribution of EMS schedule • Maintain event analytics within EMS and Maintenance software systems • Approve Event Vendors and Caterers • Negotiate and execute event and catering contracts as required • Oversee, coordinate and communicate with 3rd party Event Vendors and Caterers when in Shalom Park • Obtain and maintain certificate of insurance from Event and Catering vendors • Create work orders for in-house labor in support of Tenant and 3rd party events – furniture set-ups, custodial, kitchen and security labor. • Manage Shalom Park signage and banner program • Manage software system and vendor in coordination with IT Director • Establish event space pricing with Director of Administration and Finance • Coordinates advertising and marketing – brochures, banners, digital board, magazine, newspaper and online.