Event Manager - Atlanta, GA

About the Role

We are hiring an experienced Event Manager to support the planning and on-site execution of a large-scale public event in the Atlanta metro area. This role is remote during the planning phase and on-site during event week, with site visits and occasional in-person meetings required. Candidates must be based in or very near Atlanta, GA.

Work Location & Schedule

Location: Atlanta, GA (specific venue to be confirmed)

Remote planning: Yes

On-site: Required for permitting, site walks, setup days, event days, and teardown

Occasional in-person meetings: Required locally

Schedule: Full time - 30 hours per week; long days and weekends during event week

Key Responsibilities

Sponsorship, Vendor, and Performer Management

Identify, research, and outreach to sponsors, vendors, and performers; conduct outbound calls and support negotiations.
Maintain sponsor, vendor, and performer databases and manage follow-ups, onboarding paperwork, agreements, invoices, and document collection.
Serve as the main point of contact for assigned sponsors, vendors, and performers, ensuring commitments, deliverables, and logistics are fulfilled.
Coordinate with marketing to ensure agreed branding, promotion, and visibility are delivered for sponsors and performers.
Manage performer communications, scheduling, arrival details, and day-of needs in coordination with operations.
Provide simple weekly updates and post-event recap notes covering wins, issues, and recommended improvements.

Permitting, Compliance, and Pre-Event Planning

Manage permit timelines and support the preparation, submission, and follow-up of required applications and documentation with the town, fire marshal, Department of Health, venue, and other relevant local agencies.
Maintain organized records of permits, COIs, authorizations, inspection requirements, access forms, and other compliance documents.
Coordinate permit follow-ups, inspections, and approvals, and help ensure all agency requirements are addressed before event days.
Ensure permit conditions, safety requirements, and local operational rules are incorporated into event planning, site setup, and on-site execution.

Event Operations (Pre-Planning + On-Site)

Coordinate key suppliers and service providers, including deliveries, pickups, service windows, access needs, COIs, permits, and required venue or agency paperwork.
Support the booking, scheduling, and coordination of suppliers and performers, including load-in, setup, performance timing, and load-out logistics.
Schedule and brief on-site staff for setup, show days, and teardown; maintain contact lists and escalation paths.
Lead on-site operations during setup, event days, and teardown, including vendor, sponsor, supplier, and performer check-in, as well as load-in/load-out flow.
Oversee execution against the event run-of-show and troubleshoot operational issues in real time, escalating as needed.
Coordinate across vendors, sponsors, performers, suppliers, security, cleaning, production, and venue teams to keep event operations running smoothly.

Required Qualifications

2+ years of experience in event operations and/or sponsorship, vendor, performer, or partner management (festivals, markets, concerts, venue ops, activations).
Based in the Atlanta metro area with reliable transportation for site visits and event week.
Experience supporting permitting, compliance tracking, or document-heavy event planning workflows.
Comfortable with outbound outreach and relationship management by phone, email, and text.
Strong organization, follow-through, and ability to work weekends and extended hours during event week.
Proficiency with Google Workspace (Docs/Sheets), CRMs, and basic tracking tools.

Preferred Qualifications

Experience supporting large-scale public events (multi-day, high-attendance).
Experience coordinating suppliers such as restrooms, power, barricades/fencing, cleaning, security, AV, staging, and similar event infrastructure.
Experience managing sponsor fulfillment, branded activations, vendor deliverables, or performer logistics.
Experience assisting with permit applications, venue compliance, or agency coordination.
Experience supervising coordinators or managing contractors/volunteers.
Strong on-site leadership and calm decision-making under pressure.

Physical / Working Conditions

Extensive walking and standing; outdoor work in varied weather.
Ability to lift/carry up to 50 lbs, with reasonable accommodation if needed.

Job Types: Full-time, Contract

Pay: $20.00 - $30.00 per hour

Application Question(s):

What is your ZIP code?
Describe a large-scale event you supported (approx. attendance and your role), and briefly explain your experience coordinating multiple suppliers (deliveries/timing/COIs/confirmations) and managing event-day check-in and load-in/load-out flow for vendors or sponsors.
Are you available to work on-site for permitting, site visits, local meetings, setup, event days, and teardown, including weekends and long hours during event week?
Approximately how many minutes are you from Buckhead during normal traffic? Do you have a reliable vehicle you can use for site visits and event days?
Are you able to attend occasional in-person meetings in the Atlanta area?

Work Location: Remote