Event Manager, Large Events & Incentives

What You Will Do Here • Project Management with consultative approach for virtual, hybrid or in person meetings • Client, Financial, and Vendor Management • Onsite Services • Manage multiple projects on tight timelines Event Management • Follow all client mandated SOPs as required • Digital producer and/or tech support for your own events • Work with the Procurement Department to source and secure event space and guestrooms • Understand, review and monitor contract terms, space, and guest room blocks • Profile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all times • Create and manage event resume, event specification sheets and client and internal timelines based on company and client SOPs • Have a working knowledge of Event Software capabilities; prefer skills to build non-complex program registration sites and the ability to guide clients on website development that produce quality reports to fulfill the owner’s needs • Understand registration and reporting expectations for event. Able to support and manage attendee communications, reporting, rooming lists, badge creation, event reporting and housing inquires • Guide internal and external teams throughout process through effective communication and organized plans • Collaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if needed • Work with M&IW’s mobile app team to create an app on a platform that meets the client’s event • BEO review and execution • Coordinate and schedule all required ground transportation using preferred vendors • Creation/coordination of distribution of travel letters and departure notices Who You Will Work With • Internal team members from multiple departments • External clients and key stakeholders • Vendors and supplier-partners What You Will Bring • College degree or equivalent experience • Minimum 2-3 years of experience in the meetings industry, specifically in operations • Knowledge of virtual and hybrid event options • Proven excellent oral and written communication skills in both internal and client-facing environments • Demonstrated track record of successfully managing multiple projects simultaneously • Ability to deliver creative outputs in a constricted timeline while maximizing available resources • Experience working in a virtual office environment a plus • Experience in life sciences event operations a plus • Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point) • Experience with database management programs (Cvent preferred)