Event Manager: Non-Profit, International

restaurant, hotels), budget templates, BEOs, space plan/venue documents, timelines, and transportation plans • Must be proficient in negotiations and establish good relations with vendors and works with vendors in securing needed materials on time, within budget and meeting requested specifications • Regularly research and maintain a written resource of local and relevant event industry happenings, new venues, or offsite dinner locations for foundation events • Illustrate an understanding of international meeting coordination including succinct communication skills, international-used meeting terms, and ability to convey all event logistics with contacts who may have limited skills in the English language • Learn EMS software (Event Management System) and regularly updates EMS with current event information • Report to Opus manager and members of client event team on a regular basis to discuss project progress, challenges and solutions • Maintain clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures • Share experiences, challenges, and solutions to benefit other team members • Treat all proprietary information as confidential • Participate in the weekly client Events Team Meetings and attends other training sessions as required • Represent the client’s stewardship and values in all tasks • Follow established policies and procedures for appearance, timeliness, and safety • Attain a thorough knowledge of Opus Agency's operating procedures and the overall operation of the company • Utilize internal system for reconciling event-related charges; responsible for allocation of all charges and liaising with internal analyst on departmental charge-backs and tracking Ensure seamless coordination with internal and external event team by providing written, verbal and graphical status reports • Use Excel and Word efficiently for reports • Speak in company and client meetings • Maintain a familiarity with event department resources (Manuals, SharePoint, etc.) At Opus Agency we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset. Individuals will be required to sit for the majority of the day and will be required to stand as needed. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position.