Event Operations Coordinator

Originally posted April 2026; this is a hybrid, full-time role We work hard, move quickly, and celebrate wins together — on the road and at home. In this role, you'll manage the end-to-end logistics associated with planning, coordinating, and executing our conferences and events — from rooming lists and vendor relationships to on-site execution at our partner hotels. This role is hybrid in NY, NJ, and CT, with 3 days per week in the office. Who You Are: You love to travel and genuinely enjoy meeting new people You can juggle multiple projects simultaneously without dropping the ball You are an exceptional communicator — in writing and on the phone You're a self-starter who is highly organized, detail-oriented, and committed to accuracy You work well under pressure and know how to prioritize competing deadlines You follow up and follow through — every time You're comfortable with technology and pick up new tools quickly You're passionate about professional development and the events world Responsibilities: Plan, coordinate, and execute meetings, conferences, seminars, and special events from start to finish Manage all phases of event logistics through detailed communication, including meeting room layouts, hotel rooming lists, transportation, A/V equipment, event registration, and on-site execution Travel nationally for up to 6 events per year, typically 4–5 days per event Work with external vendors on A/V, entertainment, lighting, event supplies, and other event inventory needs Create, monitor, and manage event timelines and attendee profiles in Airtable Collaborate with internal teams to produce event collateral, materials, and post-event follow-up activities Build and maintain relationships with a diverse network of individuals, vendors, and hotel partners Skills and Qualifications: Ability to travel Bachelor's degree Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy Must be proactive and have the ability to work under pressure Balance and prioritize multiple deadlines at once Exceptional follow-up and follow-through skills Competency with technology and ability to learn new software and applications Professional telephone skills and writing skills for communication with attendees Preferred Qualifications: Experience with Airtable, CVENT, Alchemer, or Adalo Prior experience working with group catering or hospitality at a major hotel brand (Marriott, Hyatt, Hilton, IHG) 1–2 years of experience in the hospitality industry (internship experience qualifies) The Benefits of Working with RTM Business Group: 15+ PTO Days Flexible/Hybrid work model (work from home and remote opportunities) Medical/dental/vision coverage We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility Pre-tax commuter benefits Travel to major cities (all expenses paid) Opportunity for lateral and vertical movement within the company, inter/intra departmentally Salary $45,000 + Quarterly Bonuses