Event Operations Coordinator

Event Operations Coordinator

Office Hours by Day. Event Magic by Night.The Role

We're looking for an Event Operations Coordinator who thrives on variety — someone equally comfortable behind a desk planning the details as they are on their feet bringing an event to life. This is a full-time position with weekday office hours, plus evening and weekend work as events require.

If you love the idea of spending your mornings mapping out logistics and your evenings watching those plans unfold in real time — this role was built for you.

What Your Week Looks Like

Weekday Office Hours: Event planning meetings, client tours, logistics & setup coordination

Evenings & Weekends (as needed:)On-site event support, guest service, day-of execution

Schedule flexes around the event calendar — some weeks are office-heavy, others are event-heavy.

What You'll Do

In the Office

Lead venue tours for prospective clients, showcasing spaces and answering questions with confidenceSit in on and help run event planning meetings with clients and vendorsCoordinate event details: timelines, floor plans, vendor communication, supply listsAssist with pre-event setup logistics and checklistsFollow up with potential clients to nurture leads and move them through the booking processSupport sales development efforts, helping grow and convert the client pipelineAssist in developing and improving office systems and processes for greater efficiencyAt Events

Support event setup and breakdown on-siteServe guests and manage service needs during eventsAct as a go-to problem-solver when things need adjusting in real timeRepresent the company's hospitality and professionalism front and centerWhat We're Looking For

A natural communicator who's just as polished with clients as they are with a teamSomeone organized enough to juggle multiple events in different planning stages at onceComfortable switching gears — from spreadsheets and site walkthroughs to hands-on event serviceAvailable for a full-time, mixed schedule: reliable weekday daytime hours, with flexibility for evenings/weekends when events are on the calendarPrior experience in events, hospitality, or client-facing service is a plus — but energy and reliability matter mostWhy This Role Is Different

Most event jobs are either all planning or all execution. This one is both — you get to see your own plans through, start to finish. You're not just setting up someone else's vision; you're the thread connecting the client meeting to the guest experience on event night.

Ready to Apply?

We'd love to hear from someone who's ready to wear both hats — planner by day, event pro by night.

Pay: $21.00 - $26.00 per hour

Benefits:

Employee discountFlexible scheduleHealth insuranceWork Location: In person