Event Operations Coordinator

Job Description

The Event Operations Coordinator will support the planning and execution of events, including coordinating logistics, managing event budgets, and ensuring a positive experience for clients and attendees. This role focuses on smaller events with curated one-on-one meetings, making strong client relationships, attention to detail, and a service-oriented mindset essential.

Responsibilities

Coordinate overall event planning and execution, including room layouts, seating arrangements, and event logistics.Collaborate with audiovisual (AV) teams, catering vendors, and other event partners to coordinate event requirements.Determine catering needs, including attendee counts, menu selections, and dining arrangements.Plan and coordinate receptions, special events, and other event-related activities.Support curated one-on-one client meetings and build strong relationships with clients and partners.Manage event budgets by allocating costs, tracking expenses, and reconciling budgets using Excel.Ensure events stay within budget and that all logistical details are handled effectively.Provide hands-on support wherever needed to ensure successful event execution.Navigate different personalities and resolve concerns or de-escalate challenging situations professionally.

Required Skills and Qualifications

Microsoft Excel proficiency for budget tracking, cost allocation, and reconciliation.Strong organizational skills and attention to detail.Excellent communication and client relationship skills.Ability to work with different personality types and effectively de-escalate challenging situations.A strong customer-service mindset and willingness to jump in wherever needed to support an event.Ability to manage multiple event logistics and priorities in a fast-paced environment.

Preferred Experience

Candidates with experience in any of the following areas are encouraged to apply:

Wedding planning or wedding catering.Hotel banquet operations.Conference centers or convention facilities.Event coordination, event support, or meeting planning.Catering coordination and vendor management.