Event Operations Project Coordinator

In addition, as part of the University of Minnesota Foundation (UMF) Events and Creative Department, this position provides critical project support, asset management, vendor coordination, and client service, enhancing overall team effectiveness, processes, and the guest and stakeholder experience. Project Coordination (50%) • Prepares budget and financial reports; coordinates, tracks, and records invoices and vendor payments • Generates, researches, outlines, and presents new ideas, processes, and tools to create and enhance team efficiencies • Coordinates assigned projects utilizing established procedures and guidelines with high attention to detail and time sensitivity • Supports template and standard operating procedure creation and refinement • Collaborates and communicates with internal and/or external partners regarding any project changes and problems • Ensures project timelines, priorities and deadlines are met and that appropriate parties are informed of any delay and/or changes • Proactively tracks critical facets of each project and provides needed updates to manager, project team, and other necessary parties • Creates, proofs for accuracy, and distributes project materials to UMF and U of M leaders as needed • Solicits and coordinates project based staffing, develops and executes related training, and ensures accurate and complete execution of all project logistics • Provides work direction to student interns Event Production Assistance (10%) • Helps update and execute online registration site builds and testing • Executes data entry with accuracy and consistency • Assists with occasional event day preparation, packing, set-up, and clean-up as needed • As part of the greater Events and Creative Team, support UMF-hosted events (sometimes held evenings and weekends), including but not limited to pre-event and onsite assistance To learn more about diversity at the U: http://diversity.umn.edu Employment Requirements