Event Operations Specialist

divh2Event Operations Specialist / h2pWere seeking a hands-on Event Operations Specialist to support the smooth delivery of conferences across the U.S. This hybrid role combines onsite event execution with off-week preparation, packing, and organizational tasks at our Boston location. Ideal for someone who thrives in fast-paced environments, stays highly organized, and enjoys both travel and behind-the-scenes work. / ppCompensation Perks / ppPay aligned with your background and expertise / ppGenerous vacation time and company-observed holidays / ppFlexible hybrid schedule blending office days with onsite event work / ppFrequent travel to major cities across the U.S. / ppHands-on involvement in large, high-impact events / ppOpportunities to grow your skills and advance professionally / ppInclusive, team-oriented environment with collaboration across global teams / ppQualifications / ppBackground in event execution, conference support, or large program operations / ppWillingness and availability to travel regularly for multi-day events / ppExcellent coordination and organizational abilities / ppComfortable balancing hands-on physical tasks with computer-based responsibilities / ppStrong communicator who can work effectively with team members in other countries / ppRole Essentials / ppOversee onsite operations such as attendee check-in, room resets, AV setup, and vendor interaction / ppAssemble, prepare, and transport all event materials and kits ahead of each show / ppKeep the Boston storage and packing area tidy, organized, and ready for audits / ppManage inventory : restock supplies, maintain equipment, and verify tech is charged and functional / ppProduce printed materials, badges, labels, and signage for upcoming events / ppUpload, sort, and label photos, videos, and documentation following strict organizational standards / ppRecord attendee updates, no-show counts, and post-event notes in Salesforce and internal tools / ppConduct site visits, gather operational details, and update venue information / ppProvide guidance and expectations to temporary onsite staff / ppPreferred Experience / ppExperience supporting multi-day professional events or conferences / ppWorking knowledge of CRM tools such as Salesforce / ppPrior collaboration with venues, suppliers, or AV partners / ppAbility to read or develop simple room layouts or floorplans / ppStrong troubleshooting skills in dynamic, fast-paced environments / ppComfortable working autonomously with minimal oversight / p / div