Event Planner

Today, we're working with over 700 member companies around the world to help them understand industry trends, inform their strategies, develop their talent, and create solutions that advance the industry. Leading life insurance and financial services organizations around the world rely on their membership for one simple reason – they can make bottom-line decisions with greater confidence. Manage all aspects of an event from pre-planning, determining resource needs, pre-event marketing, and on-site coordination, to post event follow up • Event planning, design and production while managing all project delivery elements within time limits • Liaise with clients to identify their needs and to ensure customer satisfaction • Develop effective and collaborative relationships with internal and external stakeholders • Provide feedback and periodic reports to stakeholders • Propose ideas to improve provided services and event quality • Create and submit RFP for varied services • Manage and reconcile the budget for each convening connection • Ensure business impact is measured pre, during and post and reflected within required monthly reporting • Ensure compliance with insurance, legal, health and safety obligations • Assist in site and vendor selection and negotiating the best possible rates and terms • Hotel/venue site visits when needed to evaluate the property and meeting space • Direct contact for contracted hotel/venue • Conduct market research, gather information and negotiate contracts prior to closing any deals • Develop and source RFPs for suppliers and vendors required for assigned conferences • Compile, analyze, recommend, and manage all RFPs • Create Resume function sheets for hotel and review and approve corresponding BEOs • Manage all vendor relationships associated with the event • Book hotel rooms for VIP's and Speakers • Actively participate in conference planning meetings • Supervise staff at events, assign duties, and provide general direction • Collaborate with third party AV Company, In-house multi-media team and coordinators on their respective duties • Set-up and manage meeting room assignments, floor plans and room sets • Set-up and manage all aspects of housing, including, reservations, room blocks, attrition management and weekly reporting • Organize facilities and manage all event's details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. Estimated six conferences or more • Familiar with hotel practices and possess overall knowledge of the hotel industry • Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint • Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met • Possesses exceptional organizational and interpersonal communication (written and oral) skills • Self-motivated, able to work both independently, and in a team environment • Takes initiative and has willingness to take ownership for assigned work • Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences • Willingness to identify ways to adapt and improve outcomes that encourage greater efficiency before, during and after conferences This Employer Participates in E-Verify.